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Cincinnati Financial Record Shredding

Whether it’s for your clients or your employees, every business handles important financial records. Like any confidential information, it’s vital that financial records are handled correctly, especially since there are so many laws and regulations regarding these documents. Improper handling of financial documents could also lead to potential theft or lawsuits, which could cost your company millions of dollars. At PROSHRED® Cincinnati, we offer secure shredding services, so you never need to worry about your financial documents ending up in the wrong hands.

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on-site shredding service

Our Professional Record Shredding Process

Most financial institutions that work with our professional shredding company utilize our on-going, regularly scheduled shredding service. With this service, we can provide you with secure, lockable shred bins to contain your unwanted documents until shred day. Then, we will set up a time to regularly service these bins and shred them on location using a mobile shredding truck. You can watch the entire, hands-free process take place right in front of your door, so you never have to worry about your information security ever again.

When the service is complete, you will be handed a Certificate of Destruction, a document that contains the details of the service you received and that will serve as a vital document should a court proceeding or audit occur. In addition, 100% of your shredded financial records are recycled and turned into post-consumer paper products.

Which businesses need financial record shredding?

While every company could benefit from shredding services, the following businesses should strongly consider getting shredding services to help protect their customers’ financial records and sensitive information:

  • Banks
  • Retailers
  • Insurance Companies
  • Small Businesses
  • Financial Advisors
  • Online Merchants
  • Stock Brokers
  • Service Providers
Financial Record Shredding

Legal Regulations For Financial Records

While it’s important to securely shred your financial records, there are also regulations and laws that require businesses to hold onto confidential documents for a certain amount of time. While these laws will differ based on your location and business type, a few important regulations to keep in mind are:

  • Equal Credit Opportunity Act - After notifying the applicant, banks must store loan application documents for 25 months.
  • Truth in Lending Act - After date disclosures are given, banks must retain evidence of compliance for 2 years.
  • Electronic Funds Transfer Act - Similar to the Truth in Lending Act, financial institutions must retain evidence for 2 years after date disclosures.
  • Bank Secrecy Act - Based on the type of document, financial documents must be retained for 5 years if they meet certain requirements.

What Financial Documents Should Be Shred?

You’ve decided to hire a shredding company, but what kind of financial documents should you shred? Below are just a few examples of common documents that need to be properly destroyed:

  • Income Statements
  • Mortgage & Loan Applications
  • Tax Documents
  • Bank Account Statements
  • Outdated Client Portfolios

It’s important to remember that every city and state has different requirements when it comes to the handling of financial records, so research your local regulations before shredding any documents.

financial shredding

Choose PROSHRED® Cincinnati For Your Shredding Needs

At PROSHRED® Cincinnati, we’re here to help you handle your financial records in a safe and secure way. If your documents end up in the wrong hands, your business could be held liable for any potential damage. Our goal is to protect you and your business with our secure shredding services. For more information, call us and ask for a quote.

What People Are Saying About PROSHRED®

  • Excellent service.

    Kelly Sullivan
    4/21/2022

  • Proshred was professional from getting the quote to the pick-up of the shredding, Ricardo was very friendly and accommodating. Very Happy would recommend this company.

    A Forshee
    12/25/2021

  • Jose & Ricardo were absolutely fantastic! They were so professional, timely, efficient and kind during delivery of our shred bin. I would recommend PROSHRED to... read more

    John Ammatuna
    12/25/2021

  • We used Proshred to clean up a ton of old documents at our retail location in Hartsdale, NY. The team was extremely responsive to every... read more

    Laura Violet
    6/25/2021

  • Steve and Elva were great, easy to deal with! Thank you!

    Lisa Bleyzer
    6/25/2021

  • What a great experience. Wonderful to deal with fast reliable service.

    Mike
    6/28/2020

  • I needed to have papers shredded very quickly because of an upcoming move. I called PROSHRED and spoke to the manager, Steve. He was professional,... read more

    Diane Brown
    6/25/2020
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