Privacy Legislation and Scanning Services
Full Compliance With Current Privacy Legislation
Any business or institution has an inherent obligation to protect the private information under their control both ethically and legally. Maintaining full legal compliance with privacy legislation is crucial in taking a proactive defense against the increasingly prevalent risks of identity theft and corporate espionage.
Securely Digitizing Sensitive Documents
Converting to an electronic management system first requires proper digitization. Maintaining security and compliance during the conversion process is an essential part of any conversion plan. Guidelines for securely digitizing and managing sensitive documents have been established by acts such as HIPAA and HITECH. These guidelines include requirements for conversion, file storage, metadata, retention, user access, and more. They were created to help ensure businesses and organizations remain compliant with the various privacy legislation laws.
Securely Disposing Of Sensitive Documents
The disposal process is the key factor in assessing whether or not a business is compliant with the firm’s corresponding privacy legislation laws. The FACTA Disposal Rule of 2005 requires that “reasonable measures” must be taken during the disposal process to eliminate “unauthorized access to or use of the information”. The ‘reasonable measures’ within this legislation dictate that documents must be “shredded, pulverized, or burned so that the documents … cannot be read or reconstructed.”
Staying Up-To-Date With Recent Changes
Federal and state legislation is subject to continual change and amendment that can cause fluctuations in corporate liability from year to year. Currently, all businesses and institutions are now liable for the protection of private information from the time that it is collected until the time it is properly destroyed. This now requires every company, from small home businesses to established Fortune 500 conglomerates, to take full responsibility for the protection and disposal of sensitive and confidential information.
Privacy Legislation By Industry
It is imperative that businesses understand the unique privacy legislation that may only apply to their specific industry or sector. Legislation, such as the Economic Espionage Act (EEA) and Identity Theft Penalty Enhancement Act (ITPE), applies to the vast majority of organizations, while further privacy legislation sets additional regulations for key industries. Examples include the Health Insurance Portability and Accountability Act (HIPAA) for the healthcare industry and the Gramm–Leach–Bliley Act (GLBA) for the financial sector.
State Information Privacy Laws
In addition to industry-specific legislation, laws can vary according to location as well. While state legislation covers broad compliance measures, increasingly prevalent state laws help to further refine the explicit procedures and policies that a business is expected to have in place in order to protect the privacy and security of sensitive information.
Ensure Compliance with PROSCAN® Solutions
Failing to maintain legislative compliance can put any business at risk of serious fines and penalties that can negatively affect the organization’s operations. PROSCAN® Solutions, together with PROSHRED® Security, helps establish a secure, convenient, cost-effective, and sustainable solution for digitizing and destroying your confidential documents. Our industry-leading solutions ensure long-term compliance and superior privacy and security for employees and customers alike.
Request More Information
For more information about how our document management solutions can keep your business in compliance with state and federal privacy laws, please contact us today.
What People Are Saying About PROSCAN®
Proshred Charlotte is by far the best document shredding business in the Charlotte region. Their customer service is excellent and always consistent. Beacon Partners relies... read moreProshred Charlotte is by far the best document shredding business in the Charlotte region. Their customer service is excellent and always consistent. Beacon Partners relies on Proshred's expertise and professionalism for all of our secure document destruction.- Anne Reap- Beacon Partners read less
Anne Reap10/28/2016Anthony was so nice and personable!
Miranda LaVergne10/28/2018I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek2/24/2021Professional and all of the people that come are so nice
tammy adams10/28/2016MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/28/2018We use Proshred for our document shredding needs and could not be happier. They always arrive on schedule, and the process is fast... read moreWe use Proshred for our document shredding needs and could not be happier. They always arrive on schedule, and the process is fast and easy. read less
Kids R Kids - Blakeney10/28/2014Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/28/2020Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/09/2020What a great service! They scheduled a two hour window, called the day before to confirm it, called when they were on their way and... read moreWhat a great service! They scheduled a two hour window, called the day before to confirm it, called when they were on their way and arrived 10 minutes later. The shredding was quick and easy. The tech they sent was SO nice! Courteous, efficient, helpful and accommodating. In fact he was so great I wrote this to the company, “I just wanted to let you know I was DELIGHTED by the service tech you sent to do my shredding. If there were more people like him in the world it would be a better place. A way way way better place. Please tell him thank you for me, I really enjoyed working with your company and and will recommend you in the future to any one who asks.” So, yeah, I highly recommend Proshred! read less
Kim Stump10/28/2018We have used Proshred services for more than 10 years. Recently we had a need to purge about 10 years of documents from our offsite... read moreWe have used Proshred services for more than 10 years. Recently we had a need to purge about 10 years of documents from our offsite storage location. They made the process easy via emails not wasting my time on the phone to get it set up. Made suggestions that would save us time and money. Discounted the extra service without making us ask or check other options to get all the archives shredded. The driver was simply AWESOME. He called to ask if he could arrive early and then assisted us with the process of emptying boxes into their containers to load them into the shred truck. He shredded 18 containers of paper onsite in a very reasonable amount of time without a single complaint or losing his smile. He was professional and polite as everyone I have dealt with from the Company. We can't thank him enough for his help as we worked him very hard that day! read less
Teresa Isenhour10/28/2018Thank you, Pro Shred, Charlotte, NC. This has been an awesome experience. You guys were great to work with from beginning to end. We must... read moreThank you, Pro Shred, Charlotte, NC. This has been an awesome experience. You guys were great to work with from beginning to end. We must get the word out to our church members, their friends and family that you are not only the first choice, but the only choice for their shredding needs. Thank you so much!!!! read less
Emmanuel Baptist10/28/2018Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.
Bill Piersol6/28/2020We have been using ProShred for many years and they are absolutely wonderful! The office staff as well as the guys who come out to... read moreWe have been using ProShred for many years and they are absolutely wonderful! The office staff as well as the guys who come out to our location to shred are all very professional and kind. I would highly recommend this company for your shredding needs! read less
Anna Cook10/28/2016Great service and they are always super nice!!!
Amanda Schuss10/28/2014Most people don't realize how much of your personal information is on junk mail you receive. Don't just toss it, shred it! Proshred... read moreMost people don't realize how much of your personal information is on junk mail you receive. Don't just toss it, shred it! Proshred is a service oriented company and a top one in this business! read less
Robin Husney10/28/2016
