Privacy Legislation and Scanning Services
Full Compliance With Current Privacy Legislation
Any business or institution has an inherent obligation to protect the private information under their control both ethically and legally. Maintaining full legal compliance with privacy legislation is crucial in taking a proactive defense against the increasingly prevalent risks of identity theft and corporate espionage.
Securely Digitizing Sensitive Documents
Converting to an electronic management system first requires proper digitization. Maintaining security and compliance during the conversion process is an essential part of any conversion plan. Guidelines for securely digitizing and managing sensitive documents have been established by acts such as HIPAA and HITECH. These guidelines include requirements for conversion, file storage, metadata, retention, user access, and more. They were created to help ensure businesses and organizations remain compliant with the various privacy legislation laws.
Securely Disposing Of Sensitive Documents
The disposal process is the key factor in assessing whether or not a business is compliant with the firm’s corresponding privacy legislation laws. The FACTA Disposal Rule of 2005 requires that “reasonable measures” must be taken during the disposal process to eliminate “unauthorized access to or use of the information”. The ‘reasonable measures’ within this legislation dictate that documents must be “shredded, pulverized, or burned so that the documents … cannot be read or reconstructed.”
Staying Up-To-Date With Recent Changes
Federal and state legislation is subject to continual change and amendment that can cause fluctuations in corporate liability from year to year. Currently, all businesses and institutions are now liable for the protection of private information from the time that it is collected until the time it is properly destroyed. This now requires every company, from small home businesses to established Fortune 500 conglomerates, to take full responsibility for the protection and disposal of sensitive and confidential information.
Privacy Legislation By Industry
It is imperative that businesses understand the unique privacy legislation that may only apply to their specific industry or sector. Legislation, such as the Economic Espionage Act (EEA) and Identity Theft Penalty Enhancement Act (ITPE), applies to the vast majority of organizations, while further privacy legislation sets additional regulations for key industries. Examples include the Health Insurance Portability and Accountability Act (HIPAA) for the healthcare industry and the Gramm–Leach–Bliley Act (GLBA) for the financial sector.
State Information Privacy Laws
In addition to industry-specific legislation, laws can vary according to location as well. While state legislation covers broad compliance measures, increasingly prevalent state laws help to further refine the explicit procedures and policies that a business is expected to have in place in order to protect the privacy and security of sensitive information.
Ensure Compliance with PROSCAN® Solutions
Failing to maintain legislative compliance can put any business at risk of serious fines and penalties that can negatively affect the organization’s operations. PROSCAN® Solutions, together with PROSHRED® Security, helps establish a secure, convenient, cost-effective, and sustainable solution for digitizing and destroying your confidential documents. Our industry-leading solutions ensure long-term compliance and superior privacy and security for employees and customers alike.
Request More Information
For more information about how our document management solutions can keep your business in compliance with state and federal privacy laws, please contact us today.
What People Are Saying About PROSCAN®
Professional and all of the people that come are so nice
tammy adams10/28/2016Anthony was so nice and personable!
Miranda LaVergne10/28/2018Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/28/2020Excellent service! Very professional and quick turn around.
Wayne Merrifield12/18/2021Haney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained... read moreHaney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained everything he was going to do and allowed us to watch him do the job. Excellent service at a very fair price. read less
Jim Strickland10/28/2019MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/30/2018Great service and they are always super nice!!!
Amanda Schuss10/30/2014Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.
Bill Piersol6/28/2020MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/28/2018Proshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled... read moreProshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled up a container with my papers, rolled it to truck and I was able to watch a camera feed while the machine shred all my papers. Very cool. Darrien was the technician and he was very nice and knew what he was doing. It was nice to work with a Pro like Darrien. read less
Steve Sherron6/29/2021I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read moreI was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing. I called ProScan and was given a quote, with the price structure and all the information I needed and even more was also included, answering questions without even having to ask. Will definitely recommend to others and keep in mind for future needs. read less
Melanie Bateman1/21/2022Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read moreConvenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly and promised to send the destruction certificate once the printer was working again, but didn't. I don't like it when people don't follow through. Have used them twice in a year and I recommend them. read less
Sonia Perez10/28/2019Super impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment.... read moreSuper impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment. Corey the driver was professional, quick and efficient. He called prior to arriving to let us know he was on his way. Overall highly recommend the service. Tops! read less
Christina Barss6/29/2020Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read moreFantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point in the project. Every team member I dealt with was professional and courteous. I highly recommend this company! read less
Deo_17761/18/2022I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek6/29/2021
