Privacy Legislation and Scanning Services
Full Compliance With Current Privacy Legislation
Any business or institution has an inherent obligation to protect the private information under their control both ethically and legally. Maintaining full legal compliance with privacy legislation is crucial in taking a proactive defense against the increasingly prevalent risks of identity theft and corporate espionage.
Securely Digitizing Sensitive Documents
Converting to an electronic management system first requires proper digitization. Maintaining security and compliance during the conversion process is an essential part of any conversion plan. Guidelines for securely digitizing and managing sensitive documents have been established by acts such as HIPAA and HITECH. These guidelines include requirements for conversion, file storage, metadata, retention, user access, and more. They were created to help ensure businesses and organizations remain compliant with the various privacy legislation laws.
Securely Disposing Of Sensitive Documents
The disposal process is the key factor in assessing whether or not a business is compliant with the firm’s corresponding privacy legislation laws. The FACTA Disposal Rule of 2005 requires that “reasonable measures” must be taken during the disposal process to eliminate “unauthorized access to or use of the information”. The ‘reasonable measures’ within this legislation dictate that documents must be “shredded, pulverized, or burned so that the documents … cannot be read or reconstructed.”
Staying Up-To-Date With Recent Changes
Federal and state legislation is subject to continual change and amendment that can cause fluctuations in corporate liability from year to year. Currently, all businesses and institutions are now liable for the protection of private information from the time that it is collected until the time it is properly destroyed. This now requires every company, from small home businesses to established Fortune 500 conglomerates, to take full responsibility for the protection and disposal of sensitive and confidential information.
Privacy Legislation By Industry
It is imperative that businesses understand the unique privacy legislation that may only apply to their specific industry or sector. Legislation, such as the Economic Espionage Act (EEA) and Identity Theft Penalty Enhancement Act (ITPE), applies to the vast majority of organizations, while further privacy legislation sets additional regulations for key industries. Examples include the Health Insurance Portability and Accountability Act (HIPAA) for the healthcare industry and the Gramm–Leach–Bliley Act (GLBA) for the financial sector.
State Information Privacy Laws
In addition to industry-specific legislation, laws can vary according to location as well. While state legislation covers broad compliance measures, increasingly prevalent state laws help to further refine the explicit procedures and policies that a business is expected to have in place in order to protect the privacy and security of sensitive information.
Ensure Compliance with PROSCAN® Solutions
Failing to maintain legislative compliance can put any business at risk of serious fines and penalties that can negatively affect the organization’s operations. PROSCAN® Solutions, together with PROSHRED® Security, helps establish a secure, convenient, cost-effective, and sustainable solution for digitizing and destroying your confidential documents. Our industry-leading solutions ensure long-term compliance and superior privacy and security for employees and customers alike.
Request More Information
For more information about how our document management solutions can keep your business in compliance with state and federal privacy laws, please contact us today.
What People Are Saying About PROSCAN®
I needed to clear out some old filing and paperwork that would be too much work for a personal shredder, so I called Proshed and... read moreI needed to clear out some old filing and paperwork that would be too much work for a personal shredder, so I called Proshed and the salesperson (Greg) was great and set me up right away. Great service and guidance and I will use them again. read less
R Mitchell10/28/2018Our company has been using ProShred for several years. We have been very pleased. They have great customer service and the guys who come for... read moreOur company has been using ProShred for several years. We have been very pleased. They have great customer service and the guys who come for the pickups are so nice and friendly. We are located in Harrisburg and they still come out to our location. After doing price comparisons, they are very inexpensive with no hidden fees that we experienced with other shredding companies in the area. Great company, highly recommended! read less
Ashley Dempsey10/28/2016Anthony was so nice and personable!
Miranda LaVergne10/28/2018Pro-Shred always does a great job for us here at FileVault.The whole staff is great to work with.Thank You Pro-Shred of Charlotte !!!
James Zogzas10/28/2016Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read moreUsed ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism and pleasant attitude embodied Customer Service. He rolled out the bin, we emptied out the bags, boxes and he would take it in for shredding. Made it all simple and easy.Love the drop off service and would highly recommend them. read less
QC Rob1/02/2021I had a wonderful and fantastic experience using PROSHRED Charlotte to shred my documents. Greg, James and Darrien provided me with excellent customer service.... read moreI had a wonderful and fantastic experience using PROSHRED Charlotte to shred my documents. Greg, James and Darrien provided me with excellent customer service. I highly recommend using this company. I feel very strongly that you will not be disappointed. read less
Peter T. Keretsis10/28/2017Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.
Bill Piersol6/28/2020MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/30/2018Anthony is the absolute best!!!! We love it when he comes to visit us in our Charlotte office!! Keep up the good work ProShred... read moreAnthony is the absolute best!!!! We love it when he comes to visit us in our Charlotte office!! Keep up the good work ProShred and keep Anthony coming to our office, he is awesome!!!!!!!!!!!!!!!!!!!!!!!!! read less
Wendy Stockman10/28/2018Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/09/2020Thank you, Pro Shred, Charlotte, NC. This has been an awesome experience. You guys were great to work with from beginning to end. We must... read moreThank you, Pro Shred, Charlotte, NC. This has been an awesome experience. You guys were great to work with from beginning to end. We must get the word out to our church members, their friends and family that you are not only the first choice, but the only choice for their shredding needs. Thank you so much!!!! read less
Emmanuel Baptist10/28/2018Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.
Bill Piersol6/23/2020Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/28/2020I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek2/24/2021Professional and all of the people that come are so nice
tammy adams10/28/2016
