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Our Security Measures for Document Scanning

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Secure Pick-Up & Delivery

  • PROSCAN® Solutions employees will arrive uniformed and with appropriate identification.
  • All pick-up and delivery vehicles are secure and will remain locked at all times during transfer.
  • All documents will be transferred in covered boxes & handled in a secure, confidential manner.
  • A signed manifest of document pick-up and deliveries will be kept and provided to the client.

Secure Facility

  • PROSCAN® Solutions facility is secure and equipped with an alarm, cameras, and CCTV.
  • The facility is protected and monitored by a professional security system
  • The facility is equipped with 24-hour video surveillance, including playback and remote monitoring capabilities
  • All storage, production, and data rooms are protected by multiple levels of access control
  • No outside persons will have access to data, documents, or workstations where documents are being processed
  • Visitor logs are kept in order to monitor and record any visitors to the PROSCAN® Solutions facility
  • The facility is equipped with smoke/fire detection systems, and fire suppression systems
  • Computers and data files are password protected. Passwords are changed regularly and made available only to those employees working on the job.
  • All software and equipment used at PROSCAN® Solutions will be required to meet rigorous safety & security standards.
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Businessman signing a document with a PROSCAN employee in an office.

Trained Employees

  • All PROSCAN® Solutions employees are trained on the proper handling of confidential documents.
  • All employees are required to sign confidentiality agreements at the time of hire, along with other compliance agreements, and a list of security protocols and procedures.
  • All employees undergo extensive background screenings prior to hire and are subject to random drug screening.

Network/Server Basic Footprint

Network Layer:

  • The file system is protected by integral and nightly backups
  • Virus protection and malware provider is Microsoft Security Essentials
    • Virus definitions are updated on a daily basis
  • A dedicated fiber line is used for all network activity
  • All shared connections are secured by SSL or AES encryption

Physical Layer:

  • The server room is protected by cameras, recording 24 hours a day with playback capability
  • Remote camera monitoring is available to authorized management
  • The server room is protected by three layers of access control
    • No unauthorized persons have access to the server room, and authorized personnel is limited

Further information can be made available upon request, including:

  • Employee security procedures and protocols
  • Extended IT/network security specifications
  • PROSCAN® Solutions can accommodate specific requests and regulations based on client needs.
  • We take full responsibility for any and all documents while in their possession.
PROSCAN employee visiting a medical office.

Get Your Documents Scanned Today

Feel free to contact us for more information about our document scanning services. We offer free quotes and can accommodate all sizes of documents and types of organizations. Get in touch with us today.

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