Document Management Systems

Document Workflow

Create an efficient structure to streamline the processes your organization uses to collect, organize, and access information. Our document workflow solutions enable better document routing and collaboration. Completely customizable, they can empower you to map workflows, create authorizations and protocols, communicate in real-time, gain insights for management decisions, and share progress reports.

Document Capture

Operate your business intelligently with our document capture solutions. Document capture enables you to transform your organization’s key files into usable data that you can then use to make smarter business decisions and discover new efficiencies for your essential processes. Our solutions empower you to capture, classify, extract, validate, and route the data from your important documents all in one operation.

Paperless Forms

Paper forms make records management a difficult task. Physical forms are not only time consuming to fill out or correct mistakes on, but after submission, there’s also a risk they will get lost in the paper shuffle. Our paperless forms make it easy to capture the information you need as well as track records and requests efficiently. They’re easily shareable, and you can add notifications to prevent missing fields or signatures.

Enterprise Resource Planning (ERP) and Enterprise Content Management (ECM) Integration

Enterprise Resource Planning (ERP) software is a helpful component of data management systems that integrates the processes essential to your business, such as inventory management, accounting, human resources, order management, and business collateral.

ERP software solves administrative and operative transactions in a single system, streamlining your information across your business. Enterprise Content Management (ECM) systems manage different types of documents, records, images, webpages, and more information.

PROSCAN^® Solutions offers integrated ERP and ECM systems to create a shared database that supports multiple business divisions (accounting, sales, marketing, etc.) and helps you increase your efficiency and security of personal and sensitive information and comply with industry and government regulations.

Estimated time savings with an electronic management system:

• Locating and Retrieving Documents - 75%
• Filing - 75%
• Copying - 50%
• On-Site Storage Costs - 75%
• Off-Site Storage Costs - 75%
• Shipping Expenses - 50%
• Filing Supply Expenses - 50%

Additional benefits of an ECM system:

• Meet regulatory compliance needs
• Improved communication and collaboration
• Use existing information instead of recreating it
• Shorter product cycle time
• More secure and accessible archive of business assets
• Improvements in customer service
• More efficient document processes for improved competitive positioning
• Better document availability for lower risk factors and errors
• More satisfied employees

Industries We Serve

Manufacturing

We help manufacturing companies reduce the costs of paper-based filing systems and instead electronically manage documents such as work orders, operating and equipment service manuals, and vendor profiles for easy access.

Financial

Financial professionals can free up valuable time for banking and customer consultations and speed up administrative tasks by making important files, such as customer, loan, or accounting documents, instantly available electronically.

Education

From student transcripts to financial aid profiles, educational institutions manage a lot of documents. Make these files at your college or university accessible digitally for easy retrieval and reduced off-site storage costs.

Healthcare

Patient confidentiality is critical for operations and compliance in a healthcare setting. We help your doctors, nurses, and staff maintain seamless access to digital patient records while they're working in the field or exam room.

Legal

Legal cases often involve large volumes of records and documents. We help you work your client’s case more efficiently and enjoy better collaboration between attorneys by managing legal files electronically.

Department Solutions

Accounts Payable and Accounts Receivable

There’s no need to waste time searching for invoices or other documents in file cabinets. Our document management systems let you find information electronically based on specific criteria such as invoice number, amount, or date; vendor name or number; company location or division; or check or purchase number or date.

Human Resources

Managing employee records can be time-consuming, from finding the necessary document to refiling it back in its original place. We allow you to manage HR files digitally and search by such criteria as the employee’s name, date of birth, social security number, hire date, or contact information or by the type of document or filing date.

Digital Mailrooms

Reduce your mailroom costs by transitioning to a paperless workflow where information can be accessed digitally by relevant members of your organization. A digital mailroom solution from PROSCAN®️ Solutions eliminates the need for mail sorting and distribution and enables more efficient communications and access to information by employees.