Document Scanning
PROSCAN® Solutions are experts when it comes to converting physical documents into convenient and easy to find electronic files. Our document scanning services are priced per document. Each document is run through our high-speed scanner, and the quality of the scan is checked throughout the entire process by quality control specialists. We offer optical character recognition (OCR) systems to make text and document contents easily searchable. Each document is saved as a PDF or other type of file in your document management system.
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Benefits of Document Digitization
Many companies are still recording and storing details on hard copy paper. While it may seem like a suitable solution, unfortunately, as time goes on it can be difficult to manage information properly. In this age of digital technology and fast-paced working environments, including work from home, relying on paper documents as a primary source of record-keeping can cause unnecessary clutter, lack of productivity, poor quality customer service, and security threats. Converting to electronic file keeping means data is immediately accessible, and right at your fingertips at all times.
In some situations, files may need to be obtained securely in a moment’s notice. Document scanning and electronic records keeping provide an effective means of information searching and document security in compliance with privacy and retention laws.
The PROSCAN® Process
Advantages of document scanning include:
- Recover office space for your business
- Increase employee productivity
- Spend less time searching for documents
- An organized and clutter-free office environment
- Improved security measures and peace of mind
- Compliance in regards to data protection laws
- Quick and easy access to information via an online document management system
- A full audit trail can be requested with a detailed history
Document Scanning Services
Digital Mailroom Services
Manage your mail more efficiently by using a digital mailroom. Whether as a result of COVID-19 or due to the increase in remote work, many employees have less access to their organizations’ premises. While mail continues to be delivered, many workers are unable to be present to receive important mail, such as checks or business correspondence. By using our expertise in document scanning and management, our digital mailroom services provide remote access to mail, ensuring quick and secure communications.
Document Scanning and Storage
Leveraging our scanning services and secure infrastructure, we’ll help you transform your physical documents into easily storable electronic files, so you can enjoy centralized access to all of your essential information. Digitized files will be organized and securely stored on an electronic content management system, where information is readily accessible when you need it. In terms of efficiencies gained, our document scanning and storage services help free up your work space and eliminate time wasted searching for physical files.
Archive Scanning
In addition to scanning the essential documents your company relies on every day, we can also help you convert your archives of old documents to organize them and free up physical storage space. Understandably, choosing to digitize months’, years’, or decades’ worth of old documents would be a big financial decision. That’s why our team works with your company to prioritize documents for scanning based on their value, sensitivity, and other factors. Archive scanning also may help you discover new insights from old documents by making the information easily available and searchable in a digital environment.
Paper Scanning
Paper documents vary in size, from 8.5 x 11 in letters to 8.5 x 14 in legal paper, and not to mention invoices, checks, and forms. Our paper scanning services can digitize these different sizes of paper documents that you can upload directly to a content management system for easy storage and retrieval.
Large Format Scanning
Some industries deal with larger documents, such as blueprints, construction plans, large-scale photographs or maps, as well as artwork, posters, and infographics. Our large format scanners can transform these larger documents into digital files that can be easily organized, shared, and analyzed
High-Speed Document Scanning
Sometimes your business can’t wait. At PROSCAN® Solutions, we understand your need to have your documents digitized in a timely manner to avoid any interruptions to business operations. That’s why we offer high-speed scanning services that transform your physical documents to electronic files in a matter of seconds with no loss of quality. To ensure the highest standards, our quality control specialists review the final result.
Secure Document Scanning
PROSCAN® Solutions is owned by PROSHRED® Security, which means we understand the need to protect your privacy and sensitive information. We offer secure transportation of your documents in trucks equipped with alarms, cameras, and CCTV. We also ensure a secure network using encryption and constant monitoring of network activity. If the physical versions of your scanned documents are disposable, we can shred them on-site for the ultimate protection against data breaches.
We also take steps to ensure our scanning professionals follow our security procedures. We perform pre-employment background screening and drug testing and have our employees take compliance training for state and national as well as industry-specific data privacy laws and proper handling procedures for confidential information.
Learn More About Our Scanning Services
For price quotes or more information about how to arrange scanning services for your documents, please contact us today.
What People Are Saying About PROSCAN®
Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read moreUsed ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism and pleasant attitude embodied Customer Service. He rolled out the bin, we emptied out the bags, boxes and he would take it in for shredding. Made it all simple and easy.Love the drop off service and would highly recommend them. read less
QC Rob6/29/2021Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read moreConvenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly and promised to send the destruction certificate once the printer was working again, but didn't. I don't like it when people don't follow through. Have used them twice in a year and I recommend them. read less
Sonia Perez10/28/2019Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read moreFantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point in the project. Every team member I dealt with was professional and courteous. I highly recommend this company! read less
Deo_17761/18/2022I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read moreI was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing. I called ProScan and was given a quote, with the price structure and all the information I needed and even more was also included, answering questions without even having to ask. Will definitely recommend to others and keep in mind for future needs. read less
Melanie Bateman1/21/2022Haney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained... read moreHaney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained everything he was going to do and allowed us to watch him do the job. Excellent service at a very fair price. read less
Jim Strickland10/28/2019Proshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled... read moreProshred did a great job for me. I asked for service at my home and they sent a truck. Service was very quick. The filled up a container with my papers, rolled it to truck and I was able to watch a camera feed while the machine shred all my papers. Very cool. Darrien was the technician and he was very nice and knew what he was doing. It was nice to work with a Pro like Darrien. read less
Steve Sherron6/29/2021I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek6/29/2021