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November 28, 2016

A Messy Office May Be a Security Risk for Your Denver Business

Sensitive business data is critical to keep protected. While awareness surrounding information theft and fraud is growing, crimes pertaining to both continue to take place throughout Denver, and the rest of the United States. What can your organization do to reduce the chances of experiencing either of these incidences? To start, it’s simply vital that you maintain a clutter-free, secure, and organized working space. This will help to ensure day-to-day procedures run smoothly, and that employees are working in an efficient manner. Most importantly, an office that is entirely organized will assist in maintaining compliant with what’s involved in the protection of private information. On the flip side, if your office environment is flooded with records and screams havoc, this creates an immediate situation for a security breach to take place.

How can you create a work environment that keeps you protected from the risks of a data breach? There are many approaches your Denver business can take. The most important rule is ensuring all stored documents are secure from exposure, and that any documents that are being disposed of are done properly and safely. Hiring a professional document shredding business to securely shred your old documents is by far the safest and most dependable solution. What else can you do besides document shredding?  Here are a few common security risks to be aware of, and the alternatives you can take to prevent them.

Trash Bins Next to Printing Station

When your trash bin is sitting next to your printing station, there’s a good chance that it’ll be used to be used for more than just “garbage”. Sensitive business records that are mistakenly printed or simply not needed any longer will find their way into the garbage simply due to location and accessibility. Unfortunately, this “lazy toss” as it’s sometimes referred to as creates an instant security threat because documents are left exposed. If dumpster divers locate specific files, critical details may be acquired to carry out information theft.

Alternative:  Any documents containing confidential matters and no longer require keeping, should be disposed of in lockable collection containers before they are collected for destruction. This guarantees records stay in one secure space without any chance of exposure protecting your business, employees, and clients.

Improper Use of Recycling Bins

Just like garbage bins, recycling bins that are used for paper collection will leave your Denver business vulnerable to data breach. In fact, several companies are removing office-sized recycling bins from their office entirely, to prevent documents from landing into their recycling. Dumpster divers will sort through recycling bins and garbage bins in an effort to locate juicy material they can use to their advantage.

Alternative: Keep documents separate from recyclables; paper documents should be destroyed thoroughly before recycling; therefore it’s recommended that organizations follow a shred-all policy to allow for a simple and easy their employees can follow without error.

Open Access to Collection Consoles

The key(s) for your collection bins should be stored away in a secure space. If a key is left out in plain sight, technically anyone within your workplace can gain access to confidential information. While no one wants to consider the idea of internal theft, sadly it can be a tempting situation for those prying wandering eyes.

Alternative: Store the key away in a secured storage room or cabinet, and only grant access to specific employees who are in an authoritative position in your company and deemed trustworthy. For service and security you can trust in, we highly suggest hiring a document destruction company such as PROSHRED Denver who will supply you company with quality, lockable consoles to place throughout your office, in high traffic areas.  Our experienced and trained personnel, will then collect, remove, and securely shred all material on our mobile shred truck, at a predetermined scheduled service date. Outsourcing your document shredding is the only method of document destruction that guarantees your Denver organization will remain compliant and secure.

Don’t put your company risk, when it doesn’t need to be! Contact PROSHRED Denver, to speak to our professionals about the available document shredding solutions available to you. You’ll quickly learn why many companies trust in our solutions to help save them time, money, while maintaining their security.

Call us at 1-303-730-2500

 

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