Ways to Prevent Intellectual Property Theft
Intellectual property protection is a vital part of every successful business. Since trade secrets can be stolen from people inside or outside of your company, it’s necessary to implement proper data security policies. The best security policies often include multiple steps and precautions that ensure all of your company’s confidential information is kept safe from unauthorized individuals.
Provide Training on Safe Ways To Handle Company Information
One of the easiest ways to protect your information is by training your employees on the basic principles of data management and safe ways to handle company information. While this may seem obvious, many companies don’t provide proper data handling training to their employees, which can lead to unforeseen consequences.
Whether your employees work in the office, at home, or in a hybrid environment, these training sessions should include discussions on proper data storage, the signs of phishing attacks, clean desk policies, strong computer passwords, and other security measures that may impact your company. Finally, you should teach your employees how to report potential security breaches.
Restrict Data to Authorized Employees and Install Security Safeguards
Another way to protect your intellectual property is by only allowing authorized users to access some of your company’s most sensitive information. These authorized users are often vetted with additional security training and some companies have their employees sign non-disclosure agreements to provide extra protection. You can also implement two-factor authentication practices or use virtual private networks to protect your company’s digital information.
Develop Policies For Data Storage, Retention, and Disposal
Whether your company uses physical documents or digital files, proper storage, retention, and disposal policies are essential to protecting your company’s intellectual property. It’s important to train your employees on which documents should be retained and which need to be properly shredded. For digital files, it’s necessary to properly dispose of your company’s old hard drives, since they also contain confidential data. To safely and securely dispose of your sensitive information on an ongoing basis, you should hire a professional shredding company that specializes in regularly scheduled mobile document shredding.