How to Implement a Clean Desk Policy
Interested in this easy yet effective policy? Any business wanting to protect against information leaks and security breaches can benefit from their employees having secure desks.
Here are some of the ways that your business can get having an internal information security policy:
Inform Staff of the New Policy
To use the secure desk policy in an office, the entire staff will need to know about the new policy. The first step is to make employees aware of how the policy works and everything it includes. You’ll need to provide direction and explain the process to everyone so that the whole office is on board with the new procedures. Try to lead by example and show employees how it’s done by keeping a clear desk when away and making use of storage locks.
Put the New Policy in Writing
To avoid confusion, the clear desk policy needs to be transparent to everyone in the office. The best way is by outlining your newly added practice in writing. That way, employees can refer to it as needed, and policy expectations will be clearly listed. Employees are more likely to be able to follow procedures if the details are on record. The policy should be listed somewhere that every staff member has access to, such as in their employee handbooks.
Use Reminders Until the Policy Becomes a Habit
To keep the policy working effectively, employees may need to be reminded often at the beginning of policy implementation. Posters in common areas or online memos can be used to keep employees on track. Make sure to include details on how to follow the policy to ensure it is carried out properly. Compliance is critical for a successful clear desk policy that properly protects company information. Check up on employees to see how well the policy is being followed and if anyone has questions.
Don’t Forget to Keep Digital Information Safe, Too
Sharing files online is a safer alternative to handling printed information because it’s an easy way to keep a clear desk. Just lock your computer with a password to ensure information stays guarded from prying eyes while unattended. Sending documents electronically also reduces desk clutter and helps save money on paper. What can be seen on your computer screen or a flash drive left on the open desk is still at risk.
Need Paper Shredding? We’re Experts in Information Security.
The experts at PROSHRED® Georgia have plenty of knowledge to offer on information security. As a secure document disposal and hard drive destruction company, we have been efficiently handling the private information of businesses for years. Many of the documents and hard drives that we destroy come from office buildings looking for a proper way to dispose of their sensitive information as a result of implementing clean desk policies and procedures.
We take care of information that’s no longer needed. While a clean desk policy is a step towards secure data in the workplace, our expert shredders can destroy any old documents or hard drives to ensure it’s gone for good. You can call today to schedule a document shredding service or get a free quote. Information destruction could be right around the corner. Call 678-580-1155 today.