The Federal Trade Commission (FTC) is the organization in charge of regulating privacy policies in the United States to protect personal information. It has practical steps businesses can use to implement or update privacy policies to protect sensitive information better.
Step 1: Review your documents and personal information and how it is stored. This includes working with each department and checking computers, phones, external hard drives, and other electronic equipment. The review should also include hard-copy documents like credit card receipts, old job applications, and personnel files.
Step 2: Purge all records no longer used for current business practices. If documents for taxes or credit reports are needed for a specific time, make a notation when the paperwork can be removed from storage.
Step 3: Secure the information you need to keep in your system and only allow access to qualified personnel. Additionally, it’s a good idea to check your virus and malware protection to ensure you have the latest updates to safeguard against new security threats.
Step 4: Destroy the information you no longer need according to proper procedures mandated by current laws. An easy way to accomplish this task is by using secure data shredding services.
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At PROSHRED® San Diego, we can handle all your document destruction tasks onsite, so sensitive information is always secure. We want to help keep the sensitive data of your employees, clients, and customers safe. Contact us today to learn more about our onsite paper shredding services and to schedule an appointment!