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Insurance Documents

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Disposing of Insurance Documents


Proper disposal of insurance-related documents following their retention period requires a thorough, transparent process. We have outlined such a process on our corresponding How to Dispose of Contracts page.


Retention of insurance documentation is required to ensure that all needed materials are preserved in case questions arise regarding settlements, claims or accident reports. These documents can also be used when preparing financial statements or tax worksheets.

Suggested Retention Duration for Select Insurance Documents

Document Type Suggested Minimum Retention
Internal accident reports and claims 7 years after final settlement
Correspondence with insurers regarding claims 7 years
Depreciation schedules Permanently
Garnishments 7 years
Insurance policy documentation 3 years after expiration
Official insurance accident reports, claims, records, etc. Permanently
Inventory records 7 years
Property appraisals of owned assets Permanently
Workers compensation documentation 10 years after the first closure
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Other Documents

Similar tables are provided in the corresponding sections for:

Important note: Please consult your CPA or a New York Business attorney for specific advice on best practices and legal compliance requirements. These lists are only intended to be consulted as a general guideline.

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requirements and policies of the
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