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April 25, 2023

Top Security Tips for Small Businesses

With technology advancing more and more, you may be wondering what exactly you can do to protect your business and keep your information secure. Luckily, PROSHRED® San Diego has done all of the research for you to create this helpful guide that answers all of your burning questions. Continue reading to learn everything you need to know about keeping your small business’s data secure.


Are your data security practices up to date?

If your office runs on outdated software, then you may be leaving loopholes that create a gap in your workplace’s security. By keeping everything up to date, you can ensure that you have the strongest system in place to keep your confidential information hidden.


Is your staff IT educated?

With employees constantly coming and going, a gap left in your data security protocols is something that is all too common. Keep your employees up to date on all the latest data protection methods to ensure they know exactly what to do in the event of an attempted hack. By avoiding suspicious emails, obnoxious phone calls, and other pesky attempts at gaining private information, they can do their part to keep your company’s important information safe from unauthorized eyes.


Invest in Cloud-Based Storage Software

Do you have files and documents that are often left in unsecured areas that anyone can access? PROSHRED® San Diego offers document scanning so that all of that info can be stored in one place. By having protected cloud software, you can allow and deny access to anyone you see fit, and by creating a digital version of important files with PROSHRED®’s document scanning service, you can easily find the document or file that you’re searching for. Cloud software is a space and time-saving method that adds that extra layer of protection that you might just need.


Activate 2-Factor Authentication On Vital Accounts

While it might annoy you and often seem inconvenient, 2-factor authentication could potentially be one of the most important methods your office has to keep your information safe. It provides an extra layer of protection against cyber-attacks by requiring an additional security code or authentication step in order to log into any account. It is especially important for any accounts that contain sensitive information or customer data, such as bank account numbers or customer databases.


Keep Your Data Locked Down

Is your internet easily accessible by those outside of your company? Having protected wi-fi is a surefire way to double down on your organization’s security. You should ensure that your Wi-Fi network is secured with a strong password and change it regularly to make certain that no unauthorized personnel can access it. Additionally, if you have any areas of your business that require a secure connection, such as an office or computer room, verify it is kept locked and secure.

Not only do you need to be mindful of your internet access, but a computer can also be easily hacked as well. Having each employee create a strong and reliable password that only they know can do wonders for preventing data breaches. Additionally, regularly changing these passwords keeps previous employees from being able to access the current information you are storing.


Always Have Secure Backups in Place

By regularly backing up your data, you can guarantee that all of your info is current and easily retrievable. Data can become lost over time, which makes finding the information you need a rather difficult task. Additionally, by having a copy of your data stored somewhere else, you are saving yourself from losing all of your information should something happen to the original machine or server.

Protect Your Company’s Data with Regular Document Shredding

One of the best ways to keep your information secure is through the use of a regular paper shredding service such as PROSHRED®. By having a trusted data protection partner like PROSHRED® San Diego come in and shred all of your unneeded documents, you can be sure that no information will ever fall into the wrong hands. Having an annual purge or ongoing shredding service are both great options for those that want to guarantee their information stays secure and stays compliant with all local and state laws regarding document destruction.

With these security tips in mind, your small business can keep its data safe and secure. Regular practices like paper shredding, document scanning, two-factor authentication, password security, and regularly backing up your important data are all vital steps to take in order to guarantee that your information is not only up to date but also secure.

PROSHRED® has been helping businesses just like yours keep their data safe nationwide for nearly 30 years, and we look forward to helping you too! Call us today and let us show you why we are the leader in document security.

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