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February 16, 2018

Five Helpful Tips to Avoid a Data Breach

When it comes to data breaches, many of us feel as though we’ve dotted all of our I’s and crossed all the T’s there are to cross. We can feel safe because of encryption standards, right? Wrong. We need to be careful about fooling ourselves into a false sense of security. Managing cyber-risk is a multi-faceted, whole-organization effort that requires implementation at the top levels down. In IBM’s Security Services 2014 Cyber Security Intelligence Index, which analyzed cyber-attack and incident data, more than 95% of all incidents cited “human error” as a contributing factor to the attack. In this blog, are a few reminders that we at PROSHRED feel are vital to protecting the security of your organization’s data.

1. Education from the Top Down
This is essential to protecting your business. Often those in management think that because they have an incredible IT Security Director at the helm, their duties regarding data risks are fully out of their hands. However, ensuring that management and employees fully understand all of the potential risks innate to your organization is important in preventing risks.
The development of policies and procedures on how to prevent data breaches is essential, and educating employees both new and old on these policies and procedures is critical.

2. Hire Well
Strong security starts with great personnel, which is why the hiring process is important. When recruiting individuals, management should be certain that employees understand the concepts behind both breach prevention and management in the event that a breach does occur.

3. The Less Data, the Better

Since cyber criminals can only steal information that an employee or organization has access to, one of the major ways to minimize risk is to limit data availability:

• Reduce the amount of employees that have access to at-risk information.
• Don’t collect information that isn’t relevant to your business.
• Reduce the number of places where data is physically stored.
• Purge data early and often by employing a customized, regularly scheduled shredding plan offered by PROSHRED.

5. Purge Your Data Properly

It isn’t enough to simply purge your data. Getting rid of sensitive data in the appropriate fashion is the other half of the battle.
Too often, employees think that they are getting rid of all of their data when they remove files that are located on their desktop, however, this is simply not enough. Once files have been erased on a drive, they can still be accessed by an individual skilled in information retrieval. The only definite way to be sure that sensitive data can’t be accessed is to hire a hard drive destruction service.

PROSHRED has a long standing reputation of helping the businesses and medical providers in the Kansas City metro area protect themselves by offering hard drive destruction and mobile hard drive shredding services. Whether you would like our trained technicians to come to your business to pick up your end-of-life hard drives or shred them there on site, PROSHRED can meet all of your data destruction needs. We also provide a detailed certificate of destruction detailing the hard drive serial numbers and the date and time of destruction.

Don’t let an unexpected data breach catch you by surprise. Call on PROSHRED Kansas City today at 913-327-8889!

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