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Document Scanning Solutions

Document Scanning

Proscan Security in Springfield, Massachusetts is an expert at converting overwhelming documents into quick and convenient electronic files.

We start by picking up the documents you would like scanned.  Document scanning services are priced by the sheet.  So to get a quick estimate of how many sheets you need scanned use this quick reference guide.  We will be glad to discuss your exact needs and provide you a custom estimate.

Once we’ve securely delivered your documents to our state-of-the-art scanning center, we start by preparing the documents that needs to be scanned.  Then we begin the task of running them through our high-speed document scanners.  All scanning is quality checked both during the scanning operation and after by a quality control specialist.

Scanned documents are run through OCR (optical character recognition) and the text of the documents are made searchable.  Documents are then saved as PDF files in a predetermined directory structure.  OCR scanning service is include as part of every package, but  is also available as a stand alone option.

Documents are indexed into a database so that they are easily relocatable.  This scanned document index is provided as a XLS or CSV file that can easily be imported into your current ECM system or use with our complete document management solution.

Document Preparation

Proscan will prepare your documents by going over their quality control procedures to ensure perfect images. Do your documents have paperclips, sticky notes or staples? No problem, we will deal with all of that for you.

High Speed Document Scanning

Proscan will prepare your documents by going over their quality control procedures to ensure perfect images. Do your documents have paperclips, sticky notes or staples? No problem, we will deal with all of that for you.

Indexing & Coding

Our document management solution aims to provide you with a stress free, hands off document organization solution. All you have to do is give us your documents and specify how you would like it to be organized (names, groups, etc). Do you also want your documents organized with your electronic copies? We can take your original document data, abstract them and code them in order to keep all relevant information with your electronic files.

Complete OCR Indexing

Most companies are only able to index your documents by the names of the files or there keywords. ProScan’s system indexes your entire articles so you can easily pull up articles by searching any word. The search will then return any document that has your search word in it.

On-Site Scanning

Do you have to many files to move or just have a busy schedule? That’s okay! Proscan can come right to you. We will even bring our scanning devices with us and can do it right at your location.

WATCH OUR VIDEO

Learn more about ProScan and how our scanning process and document management can help your company reduce costs.

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