If your business is like most, you probably have a lot of paperwork lying around your workplace that needs to be shredded. These files may even be documents that were left behind when your office began working remotely. It’s crucial that you take the proper steps to dispose of these papers before returning to an in-person workplace, but do you know why?
The data security experts at PROSHRED® Philadelphia have put together the top five reasons why you should take the time to shred your old paperwork before bringing your staff back to the office.
Protect Your Corporate Data from Theft
The vast majority of individuals know the importance of protecting their data from theft. However, when returning to the office after a prolonged absence from the space, many employees simply throw away paper documents that were left behind. Often this is not due to negligence, but instead the fact that they have likely forgotten what is in the documents and the belief that if it hasn’t been needed during that time, it must not contain anything of importance.
But if your garbage is not properly secured, there is a risk that thieves will rummage through it looking for sensitive information. Shredding all of your paper documents is the best way to protect your data from theft. By eliminating the decision-making of “to shred or not to shred”, you remove the risk that sensitive information falls into the wrong hands.
Prevent Employee and Consumer Identity Theft
A data breach involving private information belonging to individuals (whether they work for you or simply use your goods or services) can lead to hefty fines and potential lawsuits, particularly if identity theft occurs. Because of this, all papers containing personal data should be shredded to ensure privacy. This includes documents that feature names, addresses, social security numbers, and dates of birth.
By shredding personal information, you can rest assured that it will not be used to steal the identity of your company’s employees or clients. This will ensure that you and your company are not subject to litigation resulting from not adhering to state and federal regulations.
Reduce Human Error
When you rely on individuals to shred paper, there is always the possibility of mistakes being made. According to recent surveys, more than 52% of C-suites say that employee negligence and accidental loss are the root cause of nearly all of their security breaches. Businesses of all sizes can greatly reduce this risk by performing a one-time purge shredding event to clear the workplace of excess and unnecessary materials.
By removing the chance for employees to simply toss out unneeded papers that are in the way and causing distractions, you can completely eliminate the fundamental cause of the majority of leaked data.