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June 30, 2016

Safeguarding Your Tax Records

Safeguarding Your Tax Records

Tax season doesn’t hit for a few months yet, but businesses have to be constantly cognizant of their records and documents. Financial records are some of the most sensitive information a Southern New Jersey business has, and are a prime target for identity thieves and corporate espionage. One can never be too careful when ensuring that old tax records are properly destroyed. Let’s learn about how a professional shredding service can safeguard your information and protect your peace of mind.

Keeping Organized

There are several steps you can take to ensure that you are protecting your confidential tax records from identity thefts and corporate espionage. The key is being thorough and efficient. The better organized your financial records are, the better you will be able to watch for missing items or unusual activity. In addition, keeping organized will allow you to be better prepared for your next filing.

Finally, when you secure the services of a Southern New Jersey shredding service to dispose of old information, the process of gathering old files together will be more efficient. Additionally, you’ll run less of a risk of accidentally destroying important information.

Filing Early

Thieves look for people to make mistakes when they file at the last minute. By filing your taxes early, you can take your time and be careful not to make any errors or accidentally dispose of important information. Better, you’ll get your money sooner when tax time comes.

Filing Secure

There are a couple of absolute “don’ts” when it comes to filing your tax paperwork. First, never just drop it in a mailbox. Take it directly to your Southern New Jersey post office and send it via first class certified mail. Second, never use public Internet like a library or a wireless connection to send your mail. Use a wired Ethernet connection if at all possible. These efforts will reduce the likelihood of an unsavory source intercepting your paperwork.

In addition, most correspondence you’ll have with the IRS will come via old-fashioned snail mail in paper documents. They will never call you and request personal information, nor ask you to click links from with the body of an email. If there’s any question about whether you are talking to the IRS, call them to confirm and source the number yourself.

Destroy Old Records

The time will come when you want to clear out those old tax records. The law is very specific about destruction of confidential information, and trying to do it yourself is not advisable. It is time consuming, and the risk of making a mistake is high. It is much better to secure the services of a Southern New Jersey shredding service.

Shredding companies employ bonded security professionals to ensure all of your documents are completely destroyed and you remain not only legally compliant, but safe. There are many options available, from one-time clear-outs to regular scheduled pickups or on-site services. If you need help with this, consider PROSHRED. We are here to answer any questions you may have. Give us a call today to get started on handling your secure document disposal needs.

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