Go to Content

July 14, 2022

7 Data Protection Strategies For Your Workplace

In the modern workplace, data protection is essential. With sensitive information being passed between employees and clients on a daily basis, it’s important to have strategies in place to ensure that this data stays safe. These strategies should be put in place for both physical and digital documents. To help you protect your company and your clients from data breaches, PROSHRED® DFW is here to provide a few data protection strategies for your business.

Data Protection Strategies

Use Strong Passwords

In today’s digital age, companies must take steps to protect their digital information. One of the most important steps you can take is using strong passwords. A strong password should be at least eight characters long and include a combination of uppercase and lowercase letters, numbers, and symbols. It’s also important to avoid using easily guessed words like “password” or your company name. If you need help creating strong passwords, many online tools can generate random passwords for you. By taking this simple step, you can keep your company’s digital information safe from hackers and cybercriminals.

Be Careful When Granting Access

In the age of data breaches and identity theft, it’s more important than ever to be careful when granting access to your company’s sensitive information. Whether it’s an employee order system or a customer database, unauthorized access can lead to serious consequences. By carefully controlling who has access to what information, companies can ensure that only authorized individuals can view or modify sensitive data. In addition, regular audits of access permissions can help to identify potential security risks before they cause serious harm. By taking these precautions, companies can protect their most valuable information.

Avoid Leaving Documents Unsecured

Company documents often contain sensitive or confidential information. If these documents are left unsecured, there is a risk that they may fall into the wrong hands. There are a few simple steps that your company can take to avoid this problem. First, always keep company documents in a locked drawer or filing cabinet. Second, if you need to leave them out in the open, make sure they are in a secure location where they cannot be easily seen or accessed. Third, shred any old documents that are no longer needed. By taking these precautions, you can ensure that your company’s confidential information remains safe and secure.

Look Out for Phishing Attempts

Phishing is a type of online scam where criminals send emails or texts impersonating a legitimate organization in an attempt to trick people into giving them sensitive information. These scams can be very convincing, and they are becoming increasingly common. That’s why employees need to be vigilant against phishing attempts.

Some common signs of a phishing scam include unexpected requests for personal or financial information, links to fake websites, and attachments that contain malware. If you receive any suspicious communications, do not respond and do not click any links or open any attachments. Instead, report the message to your IT department or security team. By being alert and taking simple precautions, you can help protect your organization from phishing scams.

Take Time to Properly Train Staff Members

It’s important for all staff members to fully understand the importance of data security practices and how these practices can be applied to your company. Managers should take the time to properly train employees on company policies and procedures related to data protection. In addition, employees should be given regular reminders and updates about best practices for keeping information secure. By taking these steps, companies can help ensure that their staff knows how to keep sensitive information secure.

Hard Drive Destruction

Utilize Hard Drive Destruction Services

When data storage devices like hard drives and laptops reach the end of their life, it’s important to properly destroy them to prevent sensitive information from falling into the wrong hands. There are a few different ways to do this, but one of the most effective is to use a hard drive destruction service. These services use specialized equipment to physically destroy hard drives, ensuring that the data they contain can never be recovered. Since old hard drives may still contain sensitive company data, the only way to keep that information secure is by properly destroying your old hard drives.

Securely Shred Your Unneeded Files

When you no longer need a document, it’s important to properly dispose of it. However, simply throwing it away won’t be enough, since someone could easily retrieve it and access your company’s confidential information. To ensure that your documents are properly destroyed, you should use a professional shredding service. These services use industrial-strength shredders to destroy documents, so they can’t be reconstructed. By using a professional shredding service, you can be sure that your company’s confidential information stays safe and secure.

Keeping Paper Secure
Secure paper shredding


PROSHRED® DFW is a leading provider of data protection services in the Dallas-Fort Worth area, including document shredding, hard drive destruction, and product destruction services. We offer secure on-site and off-site shredding services to meet the needs of any business, and we provide regular training and updates to our clients to help them stay up-to-date on the best practices for data security. To learn more about our services or receive a free quote, contact us today.

Cookie Policy

We use cookies and other tracking technologies to ensure you get the best experience on our website, assist with navigation, analyze your use of our services, and assist with our promotional and marketing efforts. If you continue without changing your browser settings, you are providing consent to our Cookie Policy. Click here to learn more about our privacy policy.