Make an Information Security Plan for Remote Employees
Any business information handled by remote employees outside of a secure workplace is at a higher risk of being compromised, as many home offices lack the necessary tools and equipment to properly secure confidential information. Employees who are handling secure business records at home will face some important responsibilities. PROSHRED® Dallas recommends additional training protocols to ensure employees are equipped to handle all documents and materials securely. Also, in the event of a data breach while working remotely, it’s important to have a notification process in place so employees know what to do and who to contact.
Here are our top tips for employees on how to handle sensitive documents when working from home:
Set Up a Designated Workspace
Having your own workspace can help ensure you are able to securely store confidential documents while working remotely. From locking filing cabinets to dedicated shred bags, good storage is essential, and all materials should be secured whenever possible. Store files, folders, and papers in a drawer, cabinet, or other safe spot so they are not misplaced.
Set up and maintain a good organizational system to keep business records easy to find and separate from personal records. Loose papers should be filed and maintained in clearly labeled folders to prevent items from being misplaced or mixed up. A clean, clutter-free workplace can help prevent accidental spills and damage.
Keep Documents Out of The Trash
If you need to print documents, retain them in a secure place until you can safely shred them. Do not throw your organization’s documents in the trash can or recycling bin! Once items are placed on the curb, in many areas they become part of the public domain, and easy targets for smart thieves.
Protect Proprietary Information Over the Web
It’s important to protect all digital and paper documents, as well as workplace-issued devices and hard drives. Make sure company material is locked away securely and protect devices from unauthorized access by storing them securely when not in use. Never share devices or login information with people in your household, and remember that information stored to your private desktop is not secure or protected. Make sure you’re connected to your designated network at all times, and avoid public Wi-Fi when transmitting confidential or important information.
Proper document handling from home may require a bit of extra training, but the benefits are more than worth it. Secure home office shredding can help keep company data protected and keep you compliant with regulatory agencies and departments.With our total shred policy, it’s easy to protect confidential business documents, customer data, and proprietary information by securely shredding all materials.