How to Organize Your Desk and Keep Information Safe
Trying to organize a cluttered desk can seem overwhelming, especially with all of the other tasks you need to complete at the office. To lessen your stress, PROSHRED® is here with a few easy tips on how to organize your desk and keep it clean.
Organize Documents Into Keep, File, and Destroy Piles:
One of the most important steps to cleaning your desk is organizing your paperwork. An easy way to organize your files is to separate them into different piles. Keep a pile for the documents that you still need, a pile for confidential documents that can be filed, and a pile for old documents that can be destroyed. For the old documents, make sure to hire a shredding company that can properly dispose of any confidential documents. The benefits of shredding documents are numerous, and PROSHRED® Orlando makes it easy to dispose of papers with ongoing shredding services.
Consider Digitizing Documents:
When cleaning your desk, it’s also important to think about your digital desktop. Many of the documents on your desk could be digitized, which will help you keep paperwork off your desk. Make sure that your desktop is also organized, so you can easily find your information when you need it.
Have Hard Drives? Secure or Destroy Those, Too:
While many people simply delete documents on their desktop, those digital files are still being stored on their hard drive. If you have old hard drives on your desk, you should use the services of a professional hard drive shredding company to properly destroy your hard drive, so your company’s information doesn’t end up in the wrong hands.
Set Up an Ongoing Organizational Structure:
After cleaning your desk, you should consider making an ongoing organizational structure, so you don’t need to worry about your desk becoming cluttered again. Many companies already have plans in place for these situations since it’s a great way to properly store information. If you need to make a new organizational structure, make a plan on which documents to keep, store, or shred in the future.