PERSONALLY IDENTIFIABLE INFORMATION
“Personally Identifiable Information” (PII) is any information about an individual that can directly or indirectly distinguish or trace an individual’s identity, associate or link an individual to private information, distinguish one person from another, or be used to re-identify anonymous data.
Personally Identifiable Information is also known as ‘personal data’ or ‘personal information.’ This information may be stored both electronically and in physical documents. PII may include, but is not limited to, a name, address, phone number, email address, IP address, credit card number, identification number(s), date of birth, photo ID’s, and other similar information. PROSHRED® Security describes the PII we collect in the sections below.
- PROSHRED® Security is committed to protecting the privacy of the personally identifiable information of our employees, partners, clients and vendors.
- PROSHRED® Security maintains physical, technological and administrative safeguards to protect PII.
- PROSHRED® Security permits only authorized employees and contractors, including but not limited to consultants, to have access to some or all PII as needed.
COLLECTION OF YOUR PERSONAL INFORMATION
Generally, you can visit the PROSHRED® Security websites without providing any PII. However, in order to access some parts of our websites, we may need to collect PII from you. PROSHRED® Security obtains and uses PII, as defined below, for its business use and for local, state, federal and foreign country reporting requirements.
We may collect, store and use the following kinds of information. Providing PII to us is voluntary.
- Browser-based data such as IP Address, geographical location, browser type and version, operating system, referral source, etc.
- Information for subscribing into our email newsletters; and
- Information submitted as a web request through our web-based online forms such as name, last name, email addresses, company name, title, city, state, zip code, and phone number(s).
Collection of PII will occur when responding to a job posting on our website and will consist of the PII included on the resume and/or cover letter.
Submitted PII that relates to another person(s) will only be accepted once consent has been received from that person(s) and documented.
Some of our services are intended to assist parent(s) or guardian(s) with needs related to their children. We will not knowingly collect, use or disclose personal data from a minor under the age of 18, without obtaining prior consent from a person with parental responsibility (e.g., a parent or guardian) through direct off-line contact. We will provide the parent with (i) notice of the specific types of personal data being collected about or from the minor, and (ii) the opportunity to object to the collection, use, or storage of such information. We abide by laws designed to protect children.
USE OF YOUR PERSONAL INFORMATION
We use the information collected for legally required reporting to governmental or regulatory entities, marketing of our products, supporting products purchased and providing continuing services. Personal information submitted via our websites may be used for the purposes outlined in this policy.
Authorized use of personally identifiable information (PII) includes:
- Providing PROSHRED® Security shredding services and information destruction to you, your business, or your family;
- Providing PROSHRED® Security online product and services to you and your business;
- Personalizing and enhancing your experience on our online solution sets;
- Sending solutions and products purchased through our online solutions;
- Confirmations, statements, invoices, or other necessary emails to ensure a high level of customer service;
- Email communication;
- Newsletters and other email communication mailing lists that you have subscribed to;
- Submission of summary result reporting based on the product and services you are subscribed to;
- Providing statistical information to appropriate parties on overall usage of products and services; and
- Sending notification on updates to this policy.
Where applicable, clients may have the option of providing, or not providing, PII.
SHARING OF INFORMATION
PROSHRED® Security may share PII with third-parties. Doing so allows us to efficiently conduct our business. Information may be shared with or obtained by third-party service providers who provide us with services such as data hosting or processing, credit card processing, credit checks or processing and fulfilling reservations or purchases. We believe these providers exercise reasonable care to protect personal information and third-party contracts restrict the use of personal information to the purposes for which it was provided to them.
Personal information may also be disclosed if necessary: as required by law or regulation; to comply with legal, regulatory or administrative requirements of governmental authorities; to comply with a court order, subpoena, search warrant or other valid legal processes; in connection with legal action, claim or dispute, including, but not limited to, the collection of debts; and for the protection of persons or property.
RECORD RETENTION AND DATA DESTRUCTION
PROSHRED® Security keeps employee and client information for as long as is necessary for business purposes, or as legally required by appropriate state, federal and regulatory bodies or other countries. Beyond that time period, records, both physical and electronic, are destroyed.
All data is ultimately transferred to and stored in the United States and Canada. PROSHRED® Security’s online solution sets will request consent to complete this transfer. PROSHRED® Security cannot provide the online solution set without consent.
PROSHRED® Security has policies and procedures in place to set forth physical, administrative and technological safeguards around data security. We train our employees in these policies and procedures.
Payment related data, if stored on our secure servers, will be encrypted and stored with a multi key encryption algorithm or hashed.
User acknowledges that transmission of data on the internet is insecure and transmission of data over the internet cannot be 100% guaranteed.
The user is responsible for keeping secure passwords generated on PROSHRED® Security online applications. PROSHRED® Security hashes passwords and does not have access to passwords through back end systems. PROSHRED® Security will never ask for a password.
LINKS TO THIRD PARTY WEBSITES
PROSHRED® Security websites may contain links to third-party sites. These links are provided for convenience purposes and are not under the control of PROSHRED® Security. An example of such a link can be found in our “State Legislation” section (https://www.proshred.com/texas-information-disposal-act-ida/) which provide links to the original government legislation pages. PROSHRED® Security does not make representations and warranties, expressed or implied, regarding the content of these linked sites. These links do not constitute or imply an endorsement, authorization, sponsorship or affiliation by PROSHRED® Security with respect to a third party, a third party’s web site, the content of a third party’s web site, or products or services provided by a third party.
The information practices of those web sites linked to our website are not covered by this Policy. PROSHRED® Security is not responsible for the privacy policies of websites to which it links. If you provide information to such third parties different rules regarding the collection and use of your personal information may apply. We strongly suggest you review such third party’s privacy policies before providing data to them.
COOKIES AND OTHER TECHNOLOGIES
Cookies are used on PROSHRED® Security websites. By using one or more of our websites, you agree that cookies are to be placed on your device as further explained below.
Cookies are small pieces of data that a website sends to your computer’s web browser while you are navigating through it. They have many different purposes, but mainly, cookies enable you to navigate between pages easily, remembering your preferences, and eventually improve the user experience. These cookies may then be stored on your machine to identify your computer.
1. TYPES OF COOKIES
We use several types of cookies on this website, as categorized in four categories.
Strictly necessary cookies
These cookies are essential to enable you to move around the site and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for cannot be provided.
Strictly necessary cookies used on PROSHRED® Security websites:
- Login/authentication cookies
- Session cookies
These cookies allow a website to remember choices you make and provide enhanced, more personal features. For instance, a website may be able to provide you with local information or news by storing in a cookie the region in which you are currently located. These cookies can also be used to remember changes you have made to text size, font and other parts of web pages that you can customize. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. These cookies cannot track your browsing activity on other websites. They do not gather any information about you that could be used for advertising or remembering where you have been on the internet outside of our website.
Functionality cookies used on PROSHRED® Security websites:
- Registered visitor functionality cookies
- Social plug-in content sharing cookies
These cookies are used to collect information about how visitors use a website, for instance, which pages they go to more often, and if they get error messages from web pages. All information collected by means of these cookies is anonymized, aggregated and only used to develop and track traffic patterns and the volume of use of our website and to improve how our website works. This information is for PROSHRED® Security’ exclusive use and is not shared with any third-party or connected to any other information.
Performance cookies used on the PROSHRED® Security websites:
- Analytic cookies
These cookies are used to deliver advertisements that are targeted to be relevant to you, limit the number of times you see an advertisement, and help measure the effectiveness of the advertising campaign. They are usually placed by advertising agencies with the website operator’s permission. They remember that you have visited a website and this information is shared with other organizations such as advertisers. Quite often they will be linked to a website functionality provided by the other organization.
We do not have third-party advertising on our website.
We may use PII collected from our cookies to identify user behavior and to serve content and offers based on your profile.
The performance cookies used on this website do not collect PII:
Other cookies can collect PII (including information from cookies placed via our advertisements on third-party websites):
- If a user is a registered user
- If we send you a targeted email which includes web beacons, cookies or similar technologies we will know whether you open, read, or delete the message
- When you click a link in a marketing e-mail you receive from PROSHRED® Security, we will also use a cookie to log what pages you view and what content you download from our websites, even if you are not registered at or signed into our site
3. OTHER NON-COOKIE TECHNOLOGIES:
PROSHRED® Security also enables the use of technologies that perform functions similar to cookies such as web beacons or other technologies that may be included in marketing e-mail messages or newsletters in order to determine whether messages have been opened and links clicked on. Web beacons do not place information on your device but may work in conjunction with cookies to monitor website activity.
4. “DO-NOT-TRACK” SIGNALS:
You can also generally set your browser to turn off cookies. To understand how to do this, please consult your browser’s “Tools” section or any other similar heading.
We recommend that you leave the cookies active. Bear in mind that if you block, turn off or otherwise reject our cookies, some web pages may not display properly, or you will not be able to use any website services that require you to sign in.
CONDITIONS OF USE
HOW TO ACCESS, UPDATE AND CORRECT PERSONAL INFORMATION
PROSHRED® Security offers transparency in the PII that we collect and maintain. In order to ensure that your personal information is correct and up to date, you may review and update your profile by logging into your account. Alternatively, users can contact PROSHRED® Security via email, phone or letter as noted below in the Contact Information section.
PROSHRED® Security permits individuals to request deletion of PII that is demonstrated to be inaccurate or incomplete. If you request access, correction, amendment or deletion of your PII and you have more than one account with us, you will need to instruct us on each account separately. Reasonable access to PII will generally be provided within thirty (30) calendar days at no cost to you, subject to limited exceptions prescribed by law or excessive requests. Please note that personal profile information supplied by you online via the website can be accessed by you online at any time and at no charge. Therefore, transfer of your information to a third-party can be completed by you directly or through PROSHRED® Security, upon request. A formal data access request would be required.
Users who no longer wish to receive our newsletter or promotional materials may opt-out of receiving these communications by clicking the unsubscribe link at the bottom of the email or contacting customer care.
We aim to keep our information about you as accurate as possible. If you would like to access, update, review or change the details you have supplied us with, please contact us as set out below. If you desire to make a formal data access request or complaint regarding the handling or protection of your information, PROSHRED® Security will be happy to help you using the contact information listed below:
INTERNATIONAL SUPPORT CENTER
Based on the General Data Protection Regulation and under EU/US Privacy Shield Principles, you have a right to lodge a complaint or inquiry with our organization and, where applicable with your supervisory authority or other applicable enforcing authority.
CALIFORNIA PRIVACY RIGHTS / NOTICE FOR CALIFORNIA RESIDENTS
California residents who have provided personal information to PROSHRED® Security may obtain information regarding PROSHRED® Security’s disclosures, if any, of personal information to third parties for third-party direct marketing purposes. Requests must be submitted to the following address:
PROSHRED® Franchising Corp.
6505 Mississauga Rd., Suite A
Mississauga, ON L5N 1A6
Attn.: California Privacy. Within 30 days of receiving such a request, we will provide a California Privacy Disclosure, which will include a list of certain categories of personal information disclosed during the preceding calendar year to third parties for their direct marketing purposes, along with the names and addresses of the third parties. This request may be made no more than once per calendar year. We reserve our right not to respond to requests submitted other than to the address that is specified in this section.
EU/US PRIVACY SHIELD COMPLIANCE
PROSHRED® Security complies with the EU/US Privacy Shield framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member states and includes Iceland, Liechtenstein and Norway. We have certified that we adhere to the Privacy Shield Principles of Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability.
PROSHRED® Franchising Corp.
6505 Mississauga Rd., Suite A
Mississauga, ON L5N 1A6
Please include your name, address and phone number or e-mail in all communications and state clearly the nature of your request or concern.
PROSHRED® Security has provided a private sector independent recourse mechanism (located in the United States) to investigate and expeditiously resolve individual complaints and disputes. This dispute mechanism will cover all personal data except for human resource data. For more information, visit the website for ICDR®/AAA® EU-U.S. Privacy Shield: International Centre for Dispute Resolution®, the international division of the American Arbitration Association® (ICDR/AAA) at http://go.adr.org/privacyshield.html. Under certain limited conditions and as a last resort, the individual can invoke binding arbitration. Use of the ICDR/AAA recourse mechanism would be free of charge to you. The Federal Trade Commission has jurisdiction over PROSHRED® Security’s compliance with the Privacy Shield.
If PROSHRED® Security transfers your personal data to a third party, we will ensure the third party is contractually obligated to process your data only for limited, specific purposes consistent with this policy, to apply the same level of protection to that data as the EU-U.S. Privacy Shield Principles, and notify us if it makes a determination that it can no longer meet this obligation. Upon notice, PROSHRED® Security will remain liable for the mishandling of your information even upon transfer to a third-party; thus, PROSHRED® Security will take reasonable and appropriate steps to stop and remediate unauthorized processing. In cases of onward transfer to third parties of data received pursuant to the EU-US Privacy Shield, PROSHRED® Security is potentially liable.
CHANGES TO THIS POLICY
PROSHRED® Security Trademark Disclosure
“PROSHRED®”, “PROSHRED® Security” and all PROSHRED® logos are trademarks of PROSHRED® Franchising Corp. and may be registered in certain jurisdictions. Other PROSHRED® graphics, logos, page headers, icons, scripts, and service names are trademarks or trade dress of Franchising Corp. All other trademarks not owned by PROSHRED® that appear on this site are the property of their respective owners, who may or may not be affiliated with, connected to, or sponsored by PROSHRED®. No license to any of the foregoing is granted. All Rights Reserved.
All content included on this site, such as text, documents, graphics, logos, icons and images, is the property of PROSHRED® Security or its content suppliers, and is protected by United States laws and international treaties. The compilation of all content on this site is the exclusive property of PROSHRED® Security and is protected by international treaties. © 2006 – 2019, PROSHRED® Security All Rights Reserved.
License and site access
PROSHRED® Security grants visitors a limited license to access and make personal use of this site but not to download its contents without prior express written consent from PROSHRED® Security. This license does not include any resale or commercial use of this site or its contents; any collection and use of any product listings, descriptions, or prices; any derivative use of this site or its contents; or any use of data mining, robots, spiders, or similar data gathering and extraction tools. This site or any portion of this site may not be reproduced, duplicated, copied, sold or otherwise exploited for any commercial purpose. You may not frame or utilize framing techniques to enclose any trademark, logo, or other proprietary information (including images, text, page layout, or forms) of PROSHRED® without prior express written consent from PROSHRED® Security. You may not use any meta tags or any other “hidden text” utilizing PROSHRED® Security‘s name or trademarks without the express written consent of PROSHRED®Security. Any unauthorized use terminates the permission or license granted by PROSHRED® Security. You are granted a limited, revocable, and nonexclusive right to create a hyperlink to the home page of PROSHRED® Security so long as the link does not portray PROSHRED® Security, its affiliates, or their products or services in a false, misleading, derogatory, or otherwise offensive matter or suggest an affiliation or endorsement by PROSHRED® Security or its affiliates. You may not “deeplink” to any page within this site, other than the homepage. You may not use any PROSHRED® Security logo or other proprietary graphic or trademark as part of the link without express written permission.
PROSHRED® Security Website Disclaimer
While PROSHRED® Security strives to make the information on this website as timely and accurate as possible, PROSHRED® Security makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the contents of this site, and expressly disclaims liability for errors and omissions in the contents of this site. No warranty of any kind, implied, expressed, or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose or freedom from computer virus, is given with respect to the contents of this website or its links to other Internet resources.
Reference in this site to any specific commercial product, process, or service or the use of any trade, firm or corporation name is for the information and convenience of the public, and does not constitute endorsement or recommendation by PROSHRED® Security. Some PROSHRED® Securitywebsite pages contain links to third party websites. The linked sites are not under the control of PROSHRED® Security and PROSHRED® Security is not responsible for the contents of any linked website. These links are provided as a convenience only and shall not be construed as an endorsement of, sponsorship of, or affiliated with the linked Website by PROSHRED® Security.
PROSHRED® Security collects information that is used for marketing and information distribution purposes.
PROSHRED® Security attempts to be as accurate as possible. However, PROSHRED® Security does not warrant that product descriptions or other content of this site is accurate, complete, reliable, current, or error-free.
Disclaimer of Warranties and Limitation of Liability
This site is provided by PROSHRED® Security on an “as is” and “as available” basis. PROSHRED® Security makes no representations or warranties of any kind, express or implied, as to the operation of this site or the information, content, materials, or products included on this site. You expressly agree that your use of this site is at your sole risk.
To the full extent permissible by applicable law PROSHRED® Security and PROSHRED® Security‘s suppliers disclaim all warranties, conditions or representations, express or implied, written or oral, arising by statute, operation of law, usage of trade, course of dealing or otherwise as to the site or the contents of the site, or any other product or service provided hereunder or in connection herewith, including, but not limited to, implied warranties of merchantability, merchantable quality, satisfactory quality, fitness for a particular purpose, title, and non-infringement. in particular, and without limiting the foregoing, PROSHRED® Security does not warrant that this site, its servers, or e-mail sent from PROSHRED® Security are free of viruses or other harmful components, or that any products or services purchased from the site will meet your requirements or expectations or provide any particular results.
Neither PROSHRED® Security nor PROSHRED® Security’s suppliers will be liable for any damages of any kind arising from the use of this site, including, but not limited to direct, indirect, incidental, punitive, and consequential damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if advised of the possibility of such damages or they are foreseeable) including without limitation those damages resulting from (1) the use of or the inability to use the site, site contents or any products or services; (2) unauthorized access to, use of or alteration of your submissions or data or damages arising from disclosure by you of any information on the site; or (3) statements or conduct of any third party on the site. we are also not responsible for damages to or claims by third parties.
Certain laws may not allow limitations on implied warranties or the exclusion or limitation of certain damages. If these laws apply to you, some or all of the above disclaimers, exclusions, or limitations may not apply to you, and you might have additional rights.
You agree to indemnify and hold PROSHRED® Security and its subsidiaries, affiliates, officers, agents, partners, directors and/or employees, harmless from any claim or demand, including reasonable attorneys’ fees, made by any third party due to or arising directly or indirectly out of or from your activities in connection with this site or its contents, including, without limitation, your violation of these Conditions of Use or your violation of any rights of another.
Any dispute relating in any way to your visit to www.proshred.com, or any page thereof, shall be submitted to the National Support Center in Toronto, Ontario, Canada, except that, to the extent you have in any manner violated or threatened to violate PROSHRED® Security’s intellectual property rights. PROSHRED® Security may seek injunctive or other appropriate relief in any court in the State of Delaware, and you consent to exclusive jurisdiction and venue in such courts. Arbitration under this agreement shall be finally settled by arbitration pursuant to the laws in the State of Delaware. The arbitrator’s award shall be binding and may be entered as a judgment in any court of competent jurisdiction. To the fullest extent permitted by applicable law, no arbitration under this Agreement shall be joined to an arbitration involving any other party subject to this Agreement, whether through class arbitration proceedings or otherwise.
Your use of certain resources made available on the site or your participation in certain transactions on the site (such as on-line purchases) may be subject to additional terms and conditions, which we will make available to you prior to or at the time you access these resources or conduct these transactions.
In the event of termination of your access to or use of the site or its contents, the provisions respecting your representations, warranties and indemnities, PROSHRED® Security’s Disclaimer of Warranties and Limitations of Liability, Applicable Law; and Copyrights and Trademarks will survive unless waived in writing by PROSHRED® Security.
If you prefer to mail us a letter, you can reach us at:
PROSHRED® Franchising Corp.
6505 Mississauga Rd., Suite A
Mississauga, ON L5N 1A6
Or you can reach us by phone at:
Last Revision Date: March 28th, 2019