Off-Site Paper Shredding for Houston-Area Businesses
Generally, the first step in an off-site shredding process is pickup of your sensitive documents. Shredding companies will come to your place of business and load up a truck with your records, and you can typically schedule a time of the day when this pickup would be most convenient for you. Then, the company will move on to the next business and pick up their documents for disposal. Once the truck is full, the shredding company would take the papers back to a plant for shredding.
When paper makes it to a plant to be shredded, the shredded paper is usually blended and compacted into bales. Many people believe that when shredded paper is co-mingled with shredded paper from other businesses and sources, there is greater security against files being recreated. However, it is not easy to ascertain if sensitive information is secure or unattended in a loading dock or queue before it’s shredded.
Also, it is worthy of note, off-site companies frequently sort the records by hand before shredding as a way to increase the recyclability, often leaving your information exposed. You do not have physical access to the files: Once they have left your office, there’s no means to visually see and check that your confidential files have been in fact destroyed.
The specific transport to the loading dock offers another component of doubt—Is it true the supplier possesses a redundancy strategy in the event the transport vehicle breaks down or is in a collision? Also, there may be a number of days between when the data is shredded and when it’s bailed up, further delaying receipt of a Certification of Destruction. When you use an off-site service, you should be given a Certification of Destruction, which is a document that ensures your materials were totally destroyed.
One way to alleviate any potential security issues that off-site shredding poses would be to utilize a drop-off shredding service, but this is not a truly convenient option for businesses that deal with large amounts of paper to dispose of on a regular basis. Given these points, your other alternative would be to work using a supplier that destroys your materials on-site.