You have already taken the initial step to maintain your company safety and protecting it from identity theft by comprehending the need for disposing of records securely. Now, it is time to study file-shredding options that are distinct and select the safest. There are a variety of file shredding companies, offering various price points and services. One differentiator when deciding on a document shredding service, is if on-site or off-site based shredding is best.
Off-site/plant based shredding is when your records are shredded at a subsequent time and/or date gathered from your company, and transported to a different facility for destruction.
Which system you decide on may be a tough question to solve. With respect to the number of opinions, you will hear many different views regarding positives and negatives. It seems sensible to analyze the advantages and disadvantages, as well as the questions you need to ask to be able to make sure your organization is completely shielded from potential risk.
Off Site / Plant Based Shredding Businesses
The shredded paper is usually blended and compacted into bales. Many people believe the shredding of the paper co-mingled with others, supplies protection and greater security against files being recreated. You should be given a Certification of Destruction, ensuring the material was totally destroyed. It is essential to check that individuals that have contact along with your materials are prescreened.
Also, it is worthy of note, off site companies frequently sort the records by hand before shredding as a way to increase the recyclability leaving your information exposed. You do not have physical access to the files. Once they have left your office there’s no means to visually see and check that your confidential files have been in fact destroyed.
It is not easy to ascertain if sensitive information is secure or unattended in a loading dock or queue before it’s shredded. The specific transport to the loading dock offers another component of doubt – Is it true the supplier possess a redundancy strategy in the event the transport vehicle breaks down or is in a collision? Also, there may be a number of days between when the data is shredded and when it’s bailed up, further delaying receipt of a certification of destruction.
Given these points, your other alternative would be to work using a supplier who destroys your materials on-site.
Your documents are transported after they have been destroyed.
All shredded paper is blended together in the truck, which makes it almost impossible to put back together. Jointly with the materials being destroyed on site, there is not any danger related to the transport vehicle losing the files before they can be destroyed or shredded. The materials are securely managed at your premises, which means you understand just who had access to the contents before being destroyed. Records will not be left unattended so they’re not exposed to reverse threat (example: loading dock). You can take comfort in knowing your material is destroyed and receive a Certification of Destruction documenting the whole destruction procedure. As you are paying for the supplier to visit your place of business and ruin the records it generally costs more than off site shredding, but not nearly as much as one would anticipate.
On site shredding services destroy promptly to where greater security is ensured (since critical information is touched by fewer, if any individuals). Without utilizing a service that is onsite, the procedure can’t be actually verified by you and does not complete the chain of custody. But with on-site service, you can be certain of what has happened to your sensitive information.
Questions to think about when deciding on a shredding supplier:
- Can the supplier ensure that everything is shredded?
- Will the supplier sign a Business Associate Agreement? A Business Associate Agreement is a contract between its own associates and an individual or firm who utilize confidential information or will have accessibility. It’s usually viewed in the circumstance of dealing with protected health information and medical businesses (PHI).
- What happens to the material when it is destroyed? Is it recycled? Is it Landfilled?
- Is it possible to get the Certification of Destruction at the time of service?
- Is your provider NAID AAA and ISO Certified?
With one of these factors in your mind, you will be well on your approach to selecting a paper shredding service that meets your needs but additionally gives you 100% assurance that the clients are protected against identity theft. PROSHRED® of Houston offers onsite shredding service to the entire SE Texas area and with its affiliate locations can handle your shredding needs coast to coast.
Call on PROSHRED® Security in Houston for all your paper and hard drive shredding needs or visit www.proshred.com/houston