Best Practices for Document Destruction Compliance
If you’re a new business owner and not familiar with document destruction regulations, it may be helpful to implement a policy outlining guidelines your employees should follow when handling sensitive data. A well-defined policy outlines how long certain documents should be retained and when they should be securely destroyed. This policy should align with industry regulations and legal requirements. Here are a few steps to follow:
Implement Secure Document Destruction Protocols: Utilize secure disposal methods such as professional shredding. Cross-cut shredding, in particular, ensures that documents are thoroughly destroyed and cannot be reconstructed.
Educate and Train Employees: Employees are on the front lines of document handling. Comprehensive training on compliance standards, data sensitivity, and proper disposal procedures is essential to prevent accidental breaches.
Engage Professional Document Destruction Services: Third-party document destruction services specialize in secure chain of custody disposal with a documented process, including certificates of destruction on each visit. Partnering with such services such as PROSHRED® Houston can provide expertise and peace of mind, ensuring compliance with the latest standards.
Regular Audits and Reviews: Periodically assess and review your document destruction processes to ensure they remain up-to-date and effective. This can involve internal audits or external assessments by compliance experts. When you shred with PROSHRED® Houston you get a certificate of destruction as proof that your documents were securely destroyed.