Document Scanning Service Guidelines
Full-Service Scanning Solutions Include:
Secure Document Pick-Up and Delivery, by PROSCAN® Solutions Employee/s (for Off-Site Services)
First Trip Included (up to 50 miles)
Document Preparation
Includes: Removing Binding Elements, Locating/Moving Sticky Notes, Etc.
Document Scanning (Custom Scan Settings + OCR)
Document Indexing (Indexing Fields TBD by Client)
Quality Control
Digital File Delivery
Output Options: Via PROSCAN® ECM Software, Integration with Client ECM Software, or External Media (CD, DVD, Flash Drive, External Hard Drive, Etc.)
Document Destruction (If/When Desired, and Only Upon Written Permission)
Additional Service Details
Document Destruction:
- After the scanning process is complete, and the electronic files have been received and reviewed by the client, PROSCAN® Solutions can provide document destruction services through our partner, PROSHRED® Security.
- Document destruction is only performed after written consent is given.
- Clients will receive a certificate of destruction upon completion of the shred.
- This service is included in the overall project cost.
- ProScan can provide temporary storage of the originals until the destruction
- The timeframe for storage and destruction will be established with the client
Scanning Requirements:
- File Size:
- While PROSCAN® Solutions will not charge differently for color vs. black and white scanning, or for 200 vs. 300 DPI resolution, these settings will dramatically affect the size and quality of electronic files
- We will evaluate client documents to provide the client with the highest quality image at the most reasonable file size.
- While PROSCAN® Solutions will not charge differently for color vs. black and white scanning, or for 200 vs. 300 DPI resolution, these settings will dramatically affect the size and quality of electronic files
- Indexing:
- We will index the files for easy retrieval using name conventions, established with the client
- Indexing costs will depend on the number of manual indexing fields
- The price will vary with the addition of manual indexing fields
- There is no charge for automatic or DataXChange fields, or for file grouping.
- For all indexing fields, ProScan requests that they are readily apparent/available.
- Text Searchable Documents
- PROSCAN® Solutions can use OCR on images to create text-searchable PDF files. This will dramatically assist with document retrieval and locating pertinent information within files, and is provided at no additional charge.
Billing Structure:
- PROSCAN® Solutions can complete and invoice work in batches.
- Invoicing and payment structure can be established based on client need
Off-Site Scanning and File Retrieval:
- PROSCAN® Solutions understands that client files are important to daily operations and will remain available to the client during the off-site scanning process in case a file is needed.
- Requested files will be pulled, scanned, and sent to client contact within 24 hours of the request being made.
- This service is provided at no additional charge to the client.
- Additionally, securing your confidential information is PROSCAN® Solutions' top priority, which is why we maintain the highest level of security measures and protocols.
On-Site Scanning:
- PROSCAN® Solutions understands that some clients prefer to keep their documents onsite, and we can provide on-site scanning if requested by the customer.
- Additional travel and setup fees will be associated with onsite scanning and can be quoted based on individual job requirements.
- In order to accommodate on-site scanning, our customer service professionals will need an area where they can set up. This area must provide adequate workspace, lighting, electrical outlets, and often an internet connection. We ask that all the material already be staged in the space for our customer service professionals. If you require our help moving and/or staging the materials we would be happy to help, but there will be separate labor charges associated.
Price Guidelines for Full-Service Scanning
Standard Size Documents: The average price range for scanning paper documents is $0.06-$0.15 per page with an average of $200-$300 per box. Our scanning prices are all-inclusive. Discounts are given for large volume projects. Each project requires a detailed analysis to provide you with an accurate quote.
Request a Free Quote
We customize our services to fit your needs. If you would like to receive a free quote for document management, scanning, or shredding services, please contact us today.
What People Are Saying About PROSCAN®
Professional and all of the people that come are so nice
tammy adams10/30/2016Super impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment.... read moreSuper impressed with Proshred residential onsite service. It was quick and easy to coordinate. Anngelica Tudor was polite and personable as she scheduled our appointment. Corey the driver was professional, quick and efficient. He called prior to arriving to let us know he was on his way. Overall highly recommend the service. Tops! read less
Christina Barss6/29/2020MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/28/2018Convenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly... read moreConvenient location. $10 per banker's box full of paper. Price seems fair to me. However, the lady that helped me was rushed and unfriendly and promised to send the destruction certificate once the printer was working again, but didn't. I don't like it when people don't follow through. Have used them twice in a year and I recommend them. read less
Sonia Perez10/28/2019Anthony was so nice and personable!
Miranda LaVergne10/28/2018This place was great. The customer service was excellent and Roderick really helped me out! Thank you PROSHRED!
Keirsten Huth10/26/2022Professional and all of the people that come are so nice
tammy adams10/28/2016Super service. Very quick and easy to get some old tax returns and bank statements shredded. Highly recommend.
Bill Piersol6/28/2020Fantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point... read moreFantastic service and a great value. My company had a huge scanning job and the team at ProScan exceeded my expectations at every point in the project. Every team member I dealt with was professional and courteous. I highly recommend this company! read less
Deo_17761/18/2022Used ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism... read moreUsed ProShred for shredding piles of personal paper and made couple of trips to the location. On both occasions Marcus helped me. His professionalism and pleasant attitude embodied Customer Service. He rolled out the bin, we emptied out the bags, boxes and he would take it in for shredding. Made it all simple and easy.Love the drop off service and would highly recommend them. read less
QC Rob6/29/2021I've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy... read moreI've used this Proshred once a year several years for my company to do our annual purge of old documents. They are great and easy to work with! They brought a truck to our office to shred about 2 dozen boxes of filing at once. At every stage it is quick and painless, and the price is reasonable. I do recommend having your documents in boxes. I plan to keep working with them! read less
Rachel Stepanek6/29/2021Quick, the building is all the way to the back past the gate for RSM.
Profile1 Work7/28/2020MY HEROES!!!! FAST, on-time, last minute service. Saved the DAY!
Tracey Hines10/30/2018Haney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained... read moreHaney did everything he promised, both in emails and on phone. George showed up on time,( a rarity in Charlotte), with a smile, explained everything he was going to do and allowed us to watch him do the job. Excellent service at a very fair price. read less
Jim Strickland10/28/2019I was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing.... read moreI was looking for a quote on some scanning I needed done. I called a few companies and couldn't get an immediate quote on pricing. I called ProScan and was given a quote, with the price structure and all the information I needed and even more was also included, answering questions without even having to ask. Will definitely recommend to others and keep in mind for future needs. read less
Melanie Bateman1/21/2022
