The marketplace is filled with applications that provide a means to convert paper into digital form. Do you know the difference between a basic scanning application and a capture application? We do, and at PROSCAN Solutions® we divide these items into two distinct offerings: Scanning applications and Capture applications.
Document scanning is used for converting paper into an electronic form. Simply scanning a document leaves an organization with a “digital picture” but requires manual indexing to ensure this document can be easily retrieved in an efficient manner. PROSCAN® Solutions has designed an effective way to batch index similar documents during the scanning process to save your staff time and ensure these documents can be easily located when they are needed.
For most organizations, scanning is only half the picture. Capture applications provide enhanced features such as 2D barcode reading, zone OCR, data extraction, enhanced back-end integration and more. Capture applications excel at efficiently extracting key information while scanning. This enforces a standardized method of organizing the documents and eliminating the manual indexing tasks typically associated with the use of simple scanning applications.
Content Really Does Matter
Content is made up of structured and unstructured data, barcodes, forms, emails, voicemails, TIFs, PDFs, and more. PROSCAN Solutions® can assist you in understanding the content coming into your system, what should be stored into the repository, and the steps needed to insure that end users will be able to quickly and efficiently find the information they need.
Structured vs. Unstructured Content
Structured content is information or content that has been broken down and classified using metadata. Companies that adopt structured content have consistently seen it accelerate the creation and the quality of their content. They’ve experienced structured content drive higher quality information, reduced publishing costs and faster times to market for their technical manuals, policy documents, financial information and other content and content-based products and services. Unstructured content is information that either does not have a pre-defined data model and/or does not fit well into relational tables. Unstructured information is typically text-heavy, but may contain data such as dates, numbers, and facts as well.