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September 22, 2021

Why Your Office Should Schedule a One Time Document Purge

If you’re considering a one time cleanout of your business documents, the process may seem daunting. If you haven’t been collecting these documents for some time, the time it takes to identify which documents need to be purged and which documents need to be stored can be a hefty task in and of itself. If you already have boxes and boxes of documents you know need to be destroyed, you might be delaying getting rid of them because of the effort and time it takes to transport them to a shredding facility or a community shredding event. With one time document purges from PROSHRED® Tampa Bay, the process of safely disposing of sensitive information is no longer the huge hassle you might imagine.


One-Time Shredding Services are Convenient

At PROSHRED® Tampa, we host a lot of community shredding events. These events are great for people who have accumulated a few boxes of files they need to safely dispose of, and our mobile shredding trucks make the process easy and allow us to set up shop all over the Tampa Bay Area.

The majority of people who come out to our shred events are doing so for the benefit of a bulk file clean out. Often, they will do this once every few years and dispose of a large quantity of documents all at once. While this is great, you should be aware that you don’t need to wait so long for shredding. PROSHRED® Tampa offers a one time shredding service that will bring shredding right to your location whenever you need it.

The big benefit of this is you can have shredding carried out when you decide you need it, and not have to wait around for a new event to happen. The other benefit is that you don’t have to go out of your way to pack up and lug everything out to a shred location. Our shredding trucks will come right to you, and you can watch as our technicians securely turn your sensitive information into tiny, irrecoverable shreds. With one-time purge shredding services, there’s no need to leave papers piling up on desks or stashed in that old file cabinet because you’re waiting on us to host a shredding event in your area!


Cleaning Out the Clutter is Easy with Purge Shredding

In today’s digital world, paper file-keeping is slowly going to the wayside as new methods of record storage have emerged, including cloud-based document storage systems and document management systems. If your office or organization is working on converting its workflow to no-paper or low-paper, or if you are looking to create a digital archive to save storage space, you’ll need an easy way to clean out the clutter and get rid of documents that have been digitized and are safe to destroy.

Purge shredding is a great solution to clearing out boxes of old files that have new digital homes, and at PROSHRED® Tampa, we make the process easy. Our mobile shredding trucks will pull up to your location at a prearranged time and date, and our shredding technicians will get to work loading your paper files into a state-of-the-art shredding machine that is built into the truck. These industrial shredding machines are capable of shredding up to two tons of documents per hour, so we can make quick work of destroying all of your confidential documents. Whether you are clearing out a warehouse of old files or are looking to reduce clutter in your office filing cabinets, one time purge shredding is made easy with PROSHRED®.


Purge Shredding Can Protect Sensitive Business Information

Perhaps the biggest benefit of having your documents shredded via a one time document purge is that it allows you to take control of your organization’s information security. With purge shredding, your business will be better protected against data theft, including customer and employee identity theft.

When you throw away sensitive documents that contain personally identifiable information, such as addresses, phone numbers, bank account information, Social Security Numbers, medical records, or other records like old CDs, thumb drives, and hard drives that contain business information, you leave that information vulnerable to being taken by criminals and used against you. Because our shredding services are so secure, you don’t have to worry about confidential information being leaked or stolen. With a one time document purge service, our customer service professionals never actually lay hands on any of your documents: your papers will be transferred from a container at your location to a secure bin of ours, which is in turn used to dump the papers into our mobile shredding machines. This all happens during a process you can watch from start to finish.

In addition to ensuring you are disposing of sensitive information correctly, consider that if you must hold onto documents for a specific time period in order to comply with document retention laws in your industry, it’s best to be sure you’re doing it securely. Consider getting one of the secure shredding bins we offer or another form of secure lockable container to store files in.

Purge shredding can also help reduce human error: employee negligence is often the cause of data breaches in the workplace. Create a clean desk policy for your workers, which means that any documents that are no longer being used must be placed inside a secure bin for disposal later on. This can help eliminate chances of employees losing information or taking it for personal gain. Having a shredding service come to you will also mean you can finally ditch your slow, inefficient office paper shredders and eliminate the mess and noise that accompanies them. This practice will also cut down on clutter and help your employees be more productive; it’s a win-win!


Get a One Time Document Purge From PROSHRED® Tampa Bay!

Getting a one time purge of your records is super easy, convenient, and will help you keep confidential documents from being used for nefarious means. If your office or organization is in need of a document purge, reach out to us and we’ll schedule a time that works best for you. You’ll be given a Certificate of Destruction at the end of every service, which serves as your record detailing what documents were destroyed and when. We also recycle 100% of the paper we shred, so you don’t have to worry about your impact on the environment. With PROSHRED® Tampa Bay, you can rest easy knowing your documents have been destroyed in a professional and secure manner. Call us today!

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