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November 14, 2013

Back to School Checklist: Keeping Student and Staff Records Private

The back-to-school season is an exciting time for families across the country as many young students begin a new and exciting chapter in their lives. Whether it is for grade school or college, completing all the required forms, documents, and applications to secure admission can oftentimes be a grueling task for parents and students. Not to mention, these documents often contain sensitive personal information that some families may be hesitant to disclose. In order to secure trust and respect between students, staff, and schools, it is crucial that these organizations take the necessary steps to make sure that this important private information is stored and disposed of in a safe and secure manner.

The good news for parents and students is that there are new state and federal regulations that have established requirements for schools, universities, and non-profit organizations in regards to protecting confidential information about students and staff. One of the easiest ways for these organizations to remain compliant with these regulations is to adopt a system of professional document shredding, and knowing your particular school implements these education shredding practices can help give you added reassurance about the security of your personal or financial information.

Many educational institutions have begun to use Residential Information Security Containers (RISC) in their facilities. RISC’s are secure consoles that are placed directly near administrators’ or faculties’ desks so that sensitive documents can be properly disposed of immediately after their use. These consoles are regularly maintained and are shredded on-site to minimize any security risk. RISC programs for education shreddinghave seen great success in schools and colleges and have been widely appreciated by students and staff alike.

Not only does education shredding help secure your confidential information, but also helps your school operate more effectively and efficiently. Hoarding banker’s boxes and file cabinets stuffed to the brim with papers and documents is unsafe, costly, and time-consuming for everyone involved. A regular shredding schedule clears all the unnecessary clutter from educational offices and saves your school countless hours of work, giving them more time to spend on what’s important. Institutions that participate in education shredding practices also ensure that all their paper documents are fully recycled, helping them take the initiative to ‘go green’ and become more environmentally sustainable.

So next time you find yourself sending out sensitive personal information to an educational institution or non-profit organization, consider inquiring about their document shredding systems. This information will help give you peace-of-mind knowing that they are doing their part to be a law-abiding, eco-friendly, and efficient organization that values your trust and security.  For more information on education shredding, non-profit shredding, and the recent regulations passed on this topic visit PROSHRED®; and learn more about how some of the biggest names in the education and non-profit sectors are using document destruction to help protect the privacy of you and your loved ones.

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