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Document Scanning

PROSCAN® Solutions are experts when it comes to converting physical documents into convenient and easy to find electronic files. Our document scanning services are priced per document. Each document is run through our high-speed scanner, and the quality of the scan is checked throughout the entire process by quality control specialists.

Business professional accessing a digital file

Document Scanning

PROSCAN® Solutions scanning services digitize your documents, transforming papers or physical documents into secure, easily searchable electronic files. Our document scanning services are priced per document, making them affordable for individuals or small businesses up to large offices and enterprise organizations. We use the latest optical character recognition (OCR) systems to make your documents’ contents fully searchable. Each document is then saved as a PDF or another file type and indexed in a directory.

Combine Our Services

Maximizing the potential of your document management extends beyond mere systems. It involves a seamless integration of scanning, management, and destruction services, all tailored to your unique needs.

Discover the complete document management solutions offered by PROSCAN® Solutions. Reach out today for a complimentary consultation and uncover the perfect fit for your business!

Why Should Your Business Use Scanning Services?

Your business should use scanning services to streamline document management processes, enhance data accessibility, improve security, reduce storage costs, and boost overall operational efficiency. Scanning services digitize your documents, making them easily searchable and accessible from anywhere, while also reducing the risk of loss or damage associated with physical documents. By transitioning to digital documents, your business can save time and resources previously spent on manual document handling, ultimately increasing productivity and competitiveness in today's fast-paced business environment.

Our Document Scanning Process


Step 1: Getting Started

Our journey together begins with a personalized consultation. At PROSCAN®, we understand that each business is unique. That’s why we kick things off by configuring a customized plan and workflow tailored specifically to your business needs. Our team of experts will work closely with you to understand your document management objectives, ensuring the solutions we provide align perfectly with your goals.

Step 2: Planning

Once we have a solid plan in place, the next step involves getting your documents to us. You have the option to have your documents securely picked up by our team or shipped directly to PROSCAN®. We handle your documents with the utmost care, ensuring they are safely transported to our facility for the next phase of the process.

Step 3: Preparation

Preparation is key to a successful scanning process. Our team meticulously prepares your documents for scanning by removing all staples and binder clips, and carefully unfolding any creased documents. This step ensures that your documents are ready for a smooth and efficient scanning process, minimizing any potential issues and preserving the integrity of your documents.

Step 4: Scanning

With the documents prepared, we move on to the scanning phase. Our state-of-the-art scanning technology captures high-quality images of your documents, transforming them into digital formats. This process is conducted with precision and care, ensuring every detail is captured and your digital documents are a true reflection of the originals.

Step 5: Indexing

After scanning, the next step is indexing. We meticulously organize and label your documents according to the given naming conventions you've specified. This makes it easy for you to find and retrieve any document you need, whenever you need it, without having to sift through piles of paper or unorganized digital files.

Step 6: Quality Control

Quality is non-negotiable at PROSCAN®. Our dedicated quality control team reviews the scanned documents to ensure they meet our high standards for clarity, readability, and consistency. This step is crucial in providing you with digital documents that are not only accurate replicas of the originals but also easy to read and work with.

Step 7: Access

The ultimate goal of document scanning is to make your information more accessible. Once the scanning and quality control processes are complete, you’ll have access to your digital documents at the click of a button. We provide a variety of delivery options to suit your needs, including flash drives, cloud Apps, or APIs, ensuring you can access your documents how and when you want.

Step 8: Destroy or Archive

The final step in the process involves deciding what to do with the original documents. PROSCAN® offers secure destruction services for those who wish to dispose of their documents, providing peace of mind that your sensitive information is handled properly. Alternatively, we can archive your documents in our secure storage facility, keeping them safe for as long as you need.

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