June 4, 2025
Physical document storage security risks and how shredding can create a more secure environment
When conversations happen regarding security most companies are rightfully focused on cybersecurity and digital data protection. After all, year-over-year there has been a 17% increase in vulnerabilities, with one being exposed every 17 minutes. But too often, one major risk is overlooked: the security of physical documents. While paper may seem harmless, especially if it’s simply sitting in your office building or warehouse, improperly stored or discarded documents are a prime target for identity theft, corporate espionage, and data breaches.
At Proshred®, we’ve spent over 30 years helping businesses and individuals secure their sensitive information through certified on-site document shredding. We know better than anyone why shredding physical documents is not only smart—it’s essential.
The Hidden Security Risks of Physical Document Storage
- Easy Access for the Wrong People
Unlike digital files that can be encrypted and password-protected, physical files are vulnerable to prying eyes. Whether left on desks, in unlocked cabinets, or trash bins, paper documents can be easily copied, stolen, or misused by malicious actors.
- Improper Disposal Practices
Tossing old contracts, medical records, or employee files into the recycling bin isn’t just careless—it’s risky. Even with established disposal protocols in place, one small mistake can lead to a much larger problem if documents end up in the wrong place or with the wrong person.
- Lack of Tracking and Version Control
Paper trails are hard to monitor. Without a clear chain of custody, businesses can lose control over who accessed what, when—and whether older, incorrect versions of documents are still in circulation.
- Compliance and Legal Liability
Many industries are bound by privacy regulations like HIPAA, GLBA, or FACTA. If sensitive documents are not stored or disposed of properly, companies can face severe legal and financial penalties.
Why Shredding Is a Powerful Security Solution
On-Site Document Shredding = Immediate Protection
At Proshred®, we bring secure shredding directly to your location. Our mobile shredding trucks ensure your documents never leave your sight before they are completely destroyed—providing unmatched peace of mind.
Certified and Compliant Processes
We’re proud to be the first mobile shredding company to earn ISO 9001 certification from NSF-ISR and the only provider with ISO 9001, NAID AAA, and SOC 2 Type 1 Certifications combined. These certifications ensure our shredding processes meet the strictest security and compliance standards in the industry.
Total Privacy and Legal Compliance
By partnering with Proshred®, you’re not just disposing of paper—you’re protecting identities, securing confidential data, and maintaining compliance with privacy laws. We also issue a Certificate of Destruction with every service for audit and record-keeping purposes.
Sustainable and Responsible
Safe for your organization, and better for the environment. Every document we shred is 100% recycled. While you’re safeguarding your company’s information, you’re also contributing to a greener planet.
Why Businesses Trust Proshred®
- Over 30 years of secure shredding expertise
- Locally owned and managed with national support
- Custom shredding solutions for any industry or volume
- Responsive customer service from trained, background-checked drivers
- Certified secure document destruction you can trust
Don’t let paper be a point of vulnerability
Protect your organization from costly security risks and legal liabilities with professional shredding services from Proshred®—the industry leader in secure, on-site document destruction.
Call us today at 1-87-Proshred for a free quote and discover how easy it is to secure your physical data—before it falls into the wrong hands.