May 22, 2025
Top Document Shredding Challenges Facing Organizations—and How Proshred® Solves Them
Top Document Shredding Challenges Facing Organizations—and How Proshred® Solves Them
Security must be a priority for most organizations today, a difficult task when the influx of documents and data doesn’t stop. Between growing pressure from organizational leadership to protect sensitive information and ever-changing regulatory requirements, it’s hard to handle growing volumes of paper documents securely and efficiently. To keep up with constantly changing business needs, document shredding must become more than just a best practice—it needs to be seen as a legal and operational necessity.
That’s where Proshred® comes in. We’ve spent over 30 years helping businesses, government agencies, and consumers stay protected with certified, on-site document destruction services. As industry leaders in secure shredding, we understand the evolving challenges organizations face and offer tailored solutions that deliver peace of mind, because we’ve seen it firsthand.
So, what are some of the top document shredding challenges organizations are facing right now? Compliance and security are some of the most pressing, but considerations for the environment, hybrid employees, and cost are also top of mind for organizations. We’ll take a deep dive into these challenges and share precisely how Proshred® can help.
1. Staying Compliant with Privacy Laws
Challenge: Organizations must comply with data privacy regulations such as HIPAA, FACTA, and GDPR, which require the secure destruction of confidential documents.
Proshred® Solution: Our shredding services are ISO 9001 Certified by NSF-ISR, NAID AAA Certified, and SOC 2 Type 1 Certified, ensuring that your company meets and exceeds all regulatory requirements. Our on-site shredding process gives you proof of compliance, including a Certificate of Destruction after each service.
2. Preventing Data Breaches
Challenge: Improperly shredded or discarded documents are a goldmine for identity thieves and corporate spies.
Proshred® Solution: With our mobile shredding trucks and highly trained, security-bonded drivers, we perform shredding right at your location. This eliminates the risk of documents being lost or stolen in transit, keeping your sensitive data out of the wrong hands.
3. Employee Errors in Document Disposal
Challenge: Employees may accidentally discard or mishandle sensitive records, exposing the company to unnecessary risk.
Proshred® Solution: We help companies implement secure, custom shredding programs that make it easy for employees to follow proper procedures. From locked collection bins to regularly scheduled pickups, we build document security into your daily operations.
4. Managing High Volumes of Paper
Challenge: As businesses grow, so does the amount of paperwork—creating a logistical headache for in-house shredding.
Proshred® Solution: Our industrial-strength shredders can handle large volumes of paper quickly and efficiently. Whether you’re doing a one-time purge or setting up a recurring schedule, our flexible services scale with your business.
5. Balancing Security with Cost
Challenge: Outsourcing shredding can seem expensive—but in-house shredding often comes with hidden costs and lower security.
Proshred® Solution: Our services are cost-effective, convenient, and transparent. We bring the shredding directly to your site, reducing labor hours, eliminating equipment maintenance, and minimizing security risks—saving you money long term.
6. Supporting Sustainability Goals
Challenge: Many companies are under pressure to adopt eco-friendly practices in all areas of their operation, including document disposal.
Proshred® Solution: We recycle 100% of the paper we shred, helping your business reduce its environmental impact and meet sustainability targets without compromising data security.
7. Shredding in a Hybrid Workforce
Challenge: Remote and hybrid work models make it harder to manage paper security when employees work from home.
Proshred® Solution: We offer residential and home office shredding services, giving your remote team members a safe and compliant way to destroy sensitive documents from anywhere.
8. Maintaining a Secure Chain of Custody
Challenge: A break in the document disposal process can expose confidential data to unauthorized access.
Proshred® Solution: Our on-site shredding process ensures a secure chain of custody—from pickup to destruction—so you always know where your documents are and who is handling them.
9. Confusion Over Retention Schedules
Challenge: Not knowing how long to keep documents can result in either premature shredding or costly over-retention.
Proshred® Solution: Our consultative approach helps businesses develop customized shredding programs based on industry best practices and regulatory guidelines, so you never second-guess your retention policies.
Why More Businesses Trust Proshred®
As the first true on-site shredding company, Proshred® sets the standard in the industry. We are locally owned and nationally operated, which means you get the personal service of a local provider with the backing of a trusted national brand. Our clients rely on us for our responsive service, proven security practices, and commitment to privacy and environmental stewardship.
Whether you’re a small business, healthcare provider, law firm, or enterprise organization, Proshred® has a shredding solution for you.
Get a Free Shredding Quote Today
Don’t let outdated shredding practices put your business at risk. Call 1-87-PROSHRED or visit Proshred.com to learn more about our business, home office, and residential shredding services. Let Proshred® protect what matters most—your privacy, your reputation, and your bottom line.